How to Craft Effective Provisional Offer Letters for Microfinance Trainees?

Dear All,

Good evening! We are working in the Microfinance Industry and we plan to hire grassroots level candidates by first putting them through a one-month course on general abilities and Microfinance as a career option. I need to roll out Provisional Offer Letters (POL) to these candidates, stating clearly the criteria they need to fulfill in this month to be successfully absorbed into our organization. I will explicitly mention all necessary criteria in the POL.

Please share your views on the same.

Thanks in advance.

Regards,
Malvika Madan

An Offer Letter itself is "provisional". If you intend to issue a "Provisional" Offer Letter, it implies a lack of trust and questions the authenticity and intent (of hiring) of the offer itself.

Warm regards.

Dear Raj,

Thank you! However, we already issue Offer Letters in the standard format to all candidates. The ones undergoing the Vocational Course require a different format and title.

Dear Malvika,

Thank you for your response and for clarifying the issue.

What I gather now is that, apart from your normal hiring process, you select some candidates from the grass-root level and provide training. Upon successful completion of the training, they may be considered for employment. It is important to note that the successful completion of the training does not obligate the company to hire the candidate.

You can refer to these letters as:

- Appointment Advice
- Letter of Intent
- Selection for Vocational Training in Micro-finance
- Career Counseling Advice, etc.

These references are for your internal administrative use to differentiate them from other standard offer letters.

However, a word of caution; Indian laws recognize the substance of a document rather than its title. Therefore, if a letter is intended to be an offer letter, it will be treated as such regardless of its name.

Consequently, you must be careful in drafting the letter, especially concerning the terms and conditions.

I hope you find the above information helpful in making the necessary distinctions.

Warm regards.