Is It Necessary to Maintain Form 23 and 24 for Leave Records When We Have Leave Cards?

Dear HR Colleagues,

This is with reference to Register of Leave with Wages & Leave Book, In our company we maintain Leave Cards for Executives, Managers as well as operators.

Is it necessary to maintain Form 23 ( rule 123)- Register of Leave with Wages & From 24 ( rule 123) Leave Book.

And what can be the consequences , If we don't maintain both the forms since we already maintain Leave Cards for employees.

Your views will help me in enhancing my knowledge on this particular topic.

Thanks & Regards,
AF

Dear Fijardo,

Yes, it is mandatory, as per our act in Maharashtra, for your company to maintain Form 23 and Form 24.

If you have any other methods of storing these details, as per your own company's policy and procedures, like what you are now practicing or in companies that have a computerized payroll system, one is required to address a letter to the "Commissioner of Labor of your region" to inform him about this practice. Your letter must include all the formats of leave records and attendance records for his reference and approval. The Commissioner will put his seal of acceptance, and you can continue with your practice without any fear.

Just for your information, many IT companies and companies that have adopted the latest HRIS system for maintaining this data do not follow this simple process and end up paying the Labor officer a bribe to handle this for them.

All the best, and I hope this is helpful.

UKmitra