Hi Nadhiyaji;
Thanks for ur query in CiteHR reg. Grading of employees.
CATEGORISING / GRADING of every Employee’s Designations in an Organisation (Mfg. Cos. like Steel, Cement, Sugar, Power, Chemical, Mines etc.,) from Kalassi / Peon to GM/Director (i.e., Un-skilled to Top Management) is an important task of HR Dept. tobe done in such a way that; every employees Qualifications, experiences, salaries are taken into account to avoid complaints of anomaly; later.
Also, it needs tobe done carefully and properly that the HR Dept. staff who have to prepare Annual Increments, Promotions, Fitment, Benefits etc., are able to understand the Categorisation so as to programme it in Computer while making such Increment, Promotion Orders with Salary, Grades for hundreds of employees at a stretch .
The Salaries are tobe fixed for each Grade/Category/Level in such a way that employees in each Grade has a particular Salary range/Band in a descending order say; from GM down to the Un-skilled employees. Such Categorisation helps HR Dept. to group all employees from Un-SK to Top Mngmnt. and it is required for HR, MIS Reports & for filing various Returns. It will also help Interview Panel Members to fix a particular Candidate’s Designation in a Grade matching to his salary & post for the new candidate considering his Qlfn. & exp. vis-à-vis existing employees in the particular Dept. to which the new employee is going to join / recruited; to reduce heart-burning and anomaly problems among existing employees; later.
Salary fixation for each employee (based on Qlfcn, exp. & job knowledge) is one aspect whereas fixing his Grade/Category depending upon his Designation is another. The 2nd one i.e., Categorising/ grading/ grouping say hundreds of employees into various grades is important to say how many Engrs./Officers, Managers, Mechanics are there at a particular time. State Laws require Filing of Returns to District Industries Centre where Company has to state how many people of the Particular State are given jobs;- Category wise, say Skilled, Supervisor etc., In Karnataka, every Company has to file KANNADIGAS Report to provide statistics of Kannadigas employed in Manpower Returns - Quarterly.
I have attempted to Categorise all employee’s Designations as under (from Un-SK to Top Management in XL format) so that every employees Designations in a Labour Intesive Units like Steel Plants; are covered in Ascending Order; starting with
Un-Skilled,
Semi-Skilled &
Skilled . . (Skilled - 4 Levels like Jr.Optr, Asst.Optr, Optr & Sr.Optr.)
Supervisory (4 Levels - Jr.Supervisr, Asst.Supervsr, Supervisr & Sr.Supervisor)
Officers/Engineers (4 Levels – Jr.Offcr/Jr.Engr, Asst.Ofcr/Engr, Ofcr/Engr, Sr.O/Sr.Engr.)
Managers (7 levels – Jr.Manager, Asst.Mgr, Dy.Mgr, Manager, Sr.Manager, AGM & DGM)
TOP MANAGEMENT (5 Levels – GM, SR.GM, CGM, AVP, VP, CEO, PRESIDENT, DIRECTOR, E.D. & M.D.)
However, the Categorisation, Levels & Designations could be changed as per the Organisations needs & nature of Industries. The position is different in Software & other type of Companies compared to Steel, Cement etc., as stated above.
As Salaries will vary depending upon Qlfcn, Exp. location, type of industry etc., the same can be grouped to fit into appropriate grades. I request respectable Cite HR Senior Members to peruse the above and provide us (in a Statement Form) the types of Categorization / Grading of all Designations available for the benefit of HR Managers who need such List not only for their works but also, for convincing Senior Management whenever Salary, Designations are to be reviewed / re-fixed. Even though there may not be fixed norms for revision or change, it will be helpful if Seniors provide some Formats / Guidelines which will be showing Categorization / Grading of all designations for better presentation as there is a saying; something is better than nothing. This will help many HR Professionals just like Standard quotations / specifications, Comparative statements with rates for products like Car, bike etc.
I request Cite HR Sr. Members to give more information on this important aspect of HR to help HR Managers for categorizing the employees for various HR & MIS Reports and also for Recruitment teams.
As January is Approacing, HR Dept. is busy to compile Holidays List, Update all Leaves, HR Infn. to consider Promotion, S.I./A.I. in Jan.2017 after P.A., Statutory Returns,etc., the below Rules/points can be Useful; if not yet done.
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1.HOLIDAY LIST-2017 – OPTIONAL HOLIDAYS:
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For Continuous Processing Plants (for uninterrupted Works), 2 Optional Holidays can be Provided in the National & Festival Holidays to ensure Min.MP to man Essential Services like Prodn., O&M, A/c.s, HR etc., as most empl’s don’t observe all Festivals at 1 time & so, when 1 set of empl’s take Holiday, other set can work & vise-versa. It helps HODs to ensure min.MP for Shift duty/ maintain Essential Services by adjusting MP to suit his needs & avoid OT or stop work due to Holidays (without increasing Declared Holidays-10-12).
2. FRAMING H.R.RULES:
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HR Mgr to Draft all Rules after GM/MD giving detls of Co’s. Vision, Mission, Objectives, Total MP reqd, Posts, Grades, Salary, Benefits etc.
HRM can ask GM
What Rules, Policies to adopt.
For Cos. with 50+ empl’s, U can hire Consultant with 20+ yrs exp. He must make Rules keeping the interest of Co, its empls, Complying with Labour Acts, similar Cos. in the area; as HR Policies can affect Co. Reputation, its empl’s Morale & Retention.
3. WHY STANDING ORDERS ? (S.O.) - I.D.Act
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As per Industrial Employment (S.O.) Act,1946, Cos. with 50+ Workmen should Frame & get the S.O. Certified by Dy.LC. The CERTIFIED S.O. becomes part of STATUTORY TERMS & CONDITIONS OF SERVICE – BINDING the Co. & its empl’s.
S.O. is Statutory. Anything in Apptt.Order, Agreement contrary to S.O. can be Contested in Court. Hence, Co. Must
define with SUFFICIENT PRECISION; CONDITIONS OF EMPLOYMENT under them & Make them KNOWN to empl’s to avoid Empl’s Contesting in Court that Co. has not Notified them. i.e.,
The S.O. so Certified; empowers the Co. to take Action against its Empl’s for violating T&C in S.O. BUT; the Co. cannot punish Empl’s for Acts not included in S.O - SUPREME COURT.
TERMINATION WITHOUT ENQUIRY/NATURAL JUSTICE etc. IS ILLEGAL & Court can re-instate such Empl’s.
Hence, Imp.Acts/Conducts involving Discipline of empl’s; MUST be included in “MIS-CONDUCT LIST” in S.O. & PROCEDURES of NATURAL JUSTICE MUST be OBSERVED to make Co’s. action LEGAL.
Do’s, Don’t’s, Duties of empl’s -120 Points.
Mis-conducts for which empl’s LIABLE FOR DISCI. ACTION -100 points. Appt.Order.20 t&c-for Skilled & 30 for Suprvsrs & above (Pl.check t&c in ur A.O, S.O.etc.)- Effect of Non- inclusion.
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4. LEAVE RULES:
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HRM to make Leave Rules keeping Co.’s interest, Complying Factories, S&CE.Act, Empl’s interest & similar Cos. in the area.
I CAN provide ALL Rules+ Forms for
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SHORT & LONG LEAVE,
W-Off, Extra Work, Co-Off Rules, Appn.& Regr
M.B. Rules, Appn. & Pay Forms,
P.L. Rules, Appn.to Encash & Pay - Forms
Most empl’s try to save Leave (& he must save since that is what he get - as Encashment when he leave job).
When emply’ suddenly go due to urgency & return after 3-4 days, How to adjust/save his W-O?
Today, HRM is blamed for Not making Rules; though Rules exist to protect Interest of Co. & workers.
5.PERSONAL INFN. CHANGES NOTICE -P.I.C.N.-FORM. ============
Most HR Dept. have Per.Files on all empl’s. Still,
many empl’s current Infn. is missing when HOD wants them; i.e.
1. Present Address to send Notice to X,
2. Mobile No. would have changed to contact X
3. Nominees detls. to Notify accident etc.
4. Nominees detls. to send payment of deceased X
5. To know Marital / dependents detls,
6. To verify latest Addnl. Qlfcn. etc.,
As the above infn. have changed after giving Ist BIO-DATA -while joining, these infn. can be collected by Dec. using above Form to update HR&MIS to Promote, give S.I./A.I., Transfer etc.,
6. ABSENT NOTIFICATION FORM - A.N.F.
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Absenteeism is becoming a serious problem in some Cos. HRM is blamed for laxity. It can be controlled by using above Form. HRM to take Action against erring employee or when a HOD sends A.N.F. to him. Proper Disc.Procedure tobe followed for AOS lest; Court may nullify it as void. Pl. check for SAMPLE CIRCULAR + FORM in the 50 LIST for Adoption.
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Most Cos. Hire Experts & give Training; to infuse new Blood / SHARE Exp. to existing Officers & pay as T&D Expense. Training helps to solve most HR problems.
Pl.SMS ur MailId to send List of
42 Imp. Rules+ Forms&150 Policies TO SET UP H.R.Dept.- from the scratch; to solve most HR Problems--
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-Provided to Cos. where NO HR/Per. Dept./Per.File existed;, NO Co.Appn, Appt.Order, S.O., Leave & Service Rules, ISO, Other Forms existed to Regularise Services of Empl’s. working for many years;
KINDLY “ IDENTIFY & SELECT SPECIFIC RP&F U Need” from the e List to retrieve from 4000 Files & 200 Folders.
As Ur SPECIFIC NEED can vary; OPTION is given Below to CHOOSE.
I can provide 5 Files at 1 time with R.P.& F. + ONLINE GUIDANCE.
1. on Subjects like PA, OD, OP, GP, VP, TA, LTA, MB, Co-Off, Grading, Resignation, Exit Interview/ Procedures, Clearance Certificate, F.S. etc.
2. SHORT & LONG LEAVE Rules, P.L. - Encash, Appn. Form, MB Rules, FORMS, Co.Off Rules + Appn. Forms, Clubbing, W-Off, L.W.O.P., S.O. with Appn., Certification Procedures, Letrs to Labr.Commr., List of DUTIES, MIS-CONDUCT, A.O, Essential Services, All Service Rules, Forms, Bonds, Contracts, Agreements etc.
I hope; My RP&F is easy to Adopt in ur HR works . U will get Ready to use RP&F - Soft copy of HR Expert & help GROW HR Consultancy to Benefit all HR & Other Mgrs. who have to get their work done thru empl’s.
Due to sudden Closure of our Co.in 2013, I + my HR Asst. developed Consultancy to pay rent etc., Pl.consider our Consultancy & I will send all ur HR needs.
REQUEST: Pl. peruse the RP&F & revert for any query. & also refer me to ur Friends.
Kind Regards.
C.Neyimkhan,HR Consultant(Ex-AGM-HR&A)
Ph: 09535470460- E-Mailid: [Login to view]
HOSPET / BENGALURU
Ex-Member, NIPM, Calcutta, Ex- Tr.-Member, I.I.M., B;luru.
Languages known: Kannada, Tamil, Telugu, Malayalam + Hindi & English
Abrevations used to save space.