How Do I Write an Increment Letter? Seeking Advice and Format Suggestions

Hi,

I am working as an HR executive in an IT company for the last 3 months. Could anybody help me with how to prepare an increment letter? Please send me the format.

Thanks,
Vijay

Dear Vinay,

The letter may contain the following:

1. Congratulate him/her if the individual has completed the 1st year of association.
2. Write something similar: "We are pleased to communicate to you that consequent to your annual performance review, your compensation has been revised to Rs. ____________ effective/w.e.f _________ (Date). The detailed break-up is given below:
- Basic
- HRA
- etc. (Other Components)
- GROSS PA."
3. Add a sentence that says this is a recognition from the management for his/her efforts during the period and emphasize enhanced performance from the individual.
4. Wish the individual well.
5. Signature.

Hope this information will be of some help to you.

Thanks,
Shankar Anappindi

Please see this format

Rgds

Rone A Manapuzha

======================

Date

Ref : .................................

Name

Place

Sub: Increment-.........

Dear Mr........

On the basis of your performance during the year ........., the management is pleased to increase your Basic Salary from Rs ............./- p.m. to Rs ............/- p.m., with effect from .................

In addition, the Management is also pleased to increase your Allowance from Rs .......... p.m to Rs ............/- p.m with effect from ...........

Please be advised that this increment is based on your performance as adjudged by your annual performance appraisal as well as the company's performance and it is not a mandatory payment that the company is obligated to make to the employee.

Your increment will be subject to income tax/other deductions as per the provisions of the Income Tax Act and other statutes as may be applicable from time to time.

We wish you all the best in your future endeavors for the company.

Regards,