Essential Forms for New Hires: What Documents Are a Must for Smooth Onboarding?

Hi everyone,

Can you please suggest to me a list of forms that are necessary at the time of joining, without which joinings cannot be done?

Regards,
Mohit

Hi Mohit,

First of all, tell me if you want to know about the various forms required at the time of joining in a Government Office or Private Office. Secondly, do you need to join an office, or do you need to prepare a list of required forms?

There are a number of forms required at the time of joining a Public Sector Undertaking (Government Office) where I am currently serving. I will try to find all the necessary forms and forward them to you once I have them.

With regards,
RK Sinha
Email: randhirsinha@yahoo.com

Hi Mohit,
I am listing couple of documents which should a new member should submit.
1. Copy of Appointment Letter with Salary Break up
2. Salary certificate from previous employer
3. Relieving letter from previous employer
4. Copy of Birth certificate
5. Copy of Educational Certificates
6. Copy of Passport With ECNR Check Status
7. Copy of Pan Card
8. Copy of Address Proof
9. Copy of credit cards in use
10. 2 Passport size photographs
11. Name and Address of two close relatives along with contact details
12. For Corporate Salary Account with XYZ Bank: Photograph,
„X Address Proof
„X Pan Card copy
„X Form 60
„X 2 Passport Size Photographs
13. List of declared dependants
These documents are generally asked by all the employer.Couple of things can differ depending on specific requirement.
Hope this will help you to start with the process.
Thanks and regards
Anuradha Singh
HRD

Hi,
Anurahda has covered almost everything and I do agree……….. except for one. Hope you'll can clear this doubt for me;
Is the Salary certificate from previous employer something which is necessary at the time of joining, without which joining cannot be done??? A relieving letter shows that he was employed at that particular organization but Salary certificates may deprive him of his ability to bargain for a higher salary when joining a new organization.
Any help, thoughts, comments are highly welcome!!!!!!
Regards,
Ashra

Hi,

Many companies do not ask for salary certificates. The new concept is to request the salary slip now. Along with all the documents that Anuradha has specified, you can even ask for the previous two months' salary slip.

Thank you.

Hi,

Payslips for the latest 3 months will be provided to the employee at the time of relieving. In my opinion, the employer does not request a salary certificate at the time of joining.

Thank you for your prompt replies. Let me make it more clear. I want to know the list of forms (statutory forms) which are important to be filled by a new joiner. Like we get PF & ESI nomination forms, what other forms are required as per the law to avoid any legal complications later on.

Regards,
Mohit

Hi Mohit,

Salary certificate is not so important because you already discussed their salary and offered as per discussions. The important part is the resignation and acceptance letter. At times, what happens is that candidates negotiate their salary with the present employer while showing the offer letter, which is a very bad practice nowadays. Therefore, after giving the offer letter, ask immediately to send their resignation letter, and at the time of joining, tell them to come along with the acceptance letter.

As for the rest of the formalities, you have already got the answer.

Hope this helps you out.

Thanks,
John