Hi All,
I am working as an admin assistant in sub HR Unit in an organization (employee Services Unit)which has many branches. my department has alomost 230 staff , I have to answer their phone calls,asssist them personally when they apporach me in my office, reply their emails, collect their sick leaves, attendance Forms, Training forms, Leave Forms, performance appraisals, managing papers of the selected candidates, taking photocopies beside doing the tasks requested from my manager, I have only 1 colleauge to work with me. My question is that i get distracted alot because of the loaded tasks and doing more than 1 task in 1 time , the result is:
1. Many missing papers.
2. Many undone tasks because i forget them
3. I get distracted when more than 1 person asks me for a thing.
4. Many papers clutter on my desk
5. I dont have time to do the filing and all the papers kept without filing.
can you please help me in organizing my work or send me any format for follow up and reminder, give me any ideas that help me sort my work. I will apprciate your replies.
I am working as an admin assistant in sub HR Unit in an organization (employee Services Unit)which has many branches. my department has alomost 230 staff , I have to answer their phone calls,asssist them personally when they apporach me in my office, reply their emails, collect their sick leaves, attendance Forms, Training forms, Leave Forms, performance appraisals, managing papers of the selected candidates, taking photocopies beside doing the tasks requested from my manager, I have only 1 colleauge to work with me. My question is that i get distracted alot because of the loaded tasks and doing more than 1 task in 1 time , the result is:
1. Many missing papers.
2. Many undone tasks because i forget them
3. I get distracted when more than 1 person asks me for a thing.
4. Many papers clutter on my desk
5. I dont have time to do the filing and all the papers kept without filing.
can you please help me in organizing my work or send me any format for follow up and reminder, give me any ideas that help me sort my work. I will apprciate your replies.