How to Set Up a Fair Leave Structure for All Staff in a Trust Hospital?

Greetings for the day!

I am Devendra. I work as an HR in a hospital under a Trust. The HR department is newly established, and I am the first HR hired. I need to organize a proper leave structure for employees ranging from top-level doctors to Class 4 employees.

Can you guide me on the leave structure as follows:
1. Number of Casual leave
2. Sick leave
3. Paid leaves
4. Total number of days an employee can take in a year
5. If an employee doesn't take a leave for the whole year, how many leaves should be carried forward?
6. Classification of PF and non-applicable employees
7. Mandatory leaves

Waiting for the reply,
Devendra
09922-945-325

To establish a comprehensive leave structure for a Trust hospital, consider the following guidelines:

1. Casual Leave: Typically, employees are granted 8-12 days of casual leave per year. This leave is meant for unforeseen situations or emergencies.

2. Sick Leave: Employees should be provided with 12-15 days of sick leave annually. This leave is crucial for health-related absences.

3. Paid Leaves: Paid leaves, also known as earned leaves, can range from 18-24 days per year. These leaves are accrued based on the length of service.

4. Total Leave Days: The total number of leave days an employee can take in a year should be the sum of casual, sick, and paid leaves. This total can vary but typically ranges from 38-51 days.

5. Carry Forward Policy: If an employee doesn't utilize all their entitled leaves in a year, consider carrying forward a maximum of 10 days to the next year. This encourages employees to take time off regularly.

6. PF Classification: Ensure that all eligible employees are enrolled in the Provident Fund (PF) scheme as per the regulations. Non-applicable employees may include contractual or temporary staff.

7. Mandatory Leaves: Include mandatory leaves such as national holidays, festive breaks, and any specific days mandated by local labor laws.

Establishing a well-defined leave structure fosters work-life balance, enhances employee satisfaction, and ensures operational efficiency within the hospital. Be sure to align the leave policy with legal requirements and industry best practices to create a fair and supportive work environment.