Guidelines for Creating HR Weekly Reports: Content and Format Suggestions

Dear all,

I would like to express my gratitude for this excellent site. My manager has asked me to prepare the HR weekly report.

Could you please advise on the content that needs to be included in my HR weekly report and suggest a suitable format?

Thank you.

Regards,
Maha

Dear Maha,

I suggest that you first consult your manager regarding the specific details he wishes to include in the HR report. It is likely that he would appreciate having an overview of the department's current status, such as attendance, absenteeism, lateness, and sick leave. Additionally, mention any ongoing training sessions for the week and the employees participating in them. You may also want to highlight any recent activities, such as the commencement of new staff duties or the return from leave of any employees. Feel free to incorporate any comments or incident reports from the week. I have provided you with some suggestions, but I am uncertain about the exact type of report he is expecting.

Kindly let me know if you need further assistance.

Best regards,
[Your Name]

Dear Maha,

I am working as an Executive Secretary to the HR Director in a company in Saudi Arabia with a staff of 530 employees. I am responsible for preparing the monthly HR report which includes the following:

1. Headcount (FTE & temporary)
2. Recruitment (number of recruits, their departments, and other relevant details)
3. Training (both in-house and external)
4. Company visitors (visitors from external areas with visa details)
5. Number of employees on vacation
6. Sick leave days and the number of staff on sick leave
7. Number of employees on probation
8. Overtime details for the month
9. Joiners' details
10. Leavers' details
11. A chart displaying joiners and leavers status YTD
12. Major achievements and issues of the month
13. Employee turnover

I typically organize all the data in Excel and present it in PowerPoint. There are additional topics covered, which may not be necessary for you. If you require further details on how to prepare and track this information, please email me at salahudheenpch@gmail.com. I hope this information is useful.

Thank you,
Salahudheen

Hi there,

Developing a weekly report for an organization requires a big HR department. I worked for an organization with more than 900 employees; therefore, they had to have a weekly HR report which contained the following information:

Recruitment:
- Number of employees recruited and the status of the budgeted positions, including how many budgeted positions are yet to be filled.

Attendance Report:
- Absenteeism frequency
- Sick leave frequency

Overtime & Shifts

Training & Development:
• In-House Training: How many training programs have been run during the week, including mandates.
• Overseas Training: How many employees have been nominated for overseas training.
• Expenditure on In-House Training compared to the budgeted amount.
• Expenditure on Overseas training compared to the budget.
• Progress report on employees nominated for academic training and the expenditure against the budget.

Employee Benefits:
- Number of employees nominated for promotions and budget constraints based on quarterly performance appraisals.

Quality Health & Safety (QHS):
- Health & safety incident reports in the department.

Management Decisions:
- Latest management decisions concerning Human Resources issues.

Departments Weekly Meeting Findings:
- Critical issues raised by HR that require addressing by the management discussed in the HR weekly meeting.