Is It Really Necessary for Employees to Sign the Pay Register When We Have Pay Slips?

Is it mandatory for all employees to sign in the pay register? I received a register from the main office asking me to collect employee signatures from Apr '09 to the current date. The salary breakdown of other employees is included. I am concerned that this may cause some disruptions when signing the register.

Note: When we already provide salary statements, issue pay slips, and have bank statements for salaries, is it necessary to also maintain a pay register?

Kindly advise on this.

Regards,
Jyothi

No, it is not mandatory. Please check whether your organization comes under the purview of shops and establishment or not. Then go through the Shops & Establishment Act applicable to your state. You can send a written request to the Shop & Establishment authority stating that you will store all HR-related records in electronic form for your organization and that you will send electronic pay slips to all your employees.

In this way, signing of the register would not be mandatory or applicable to your organization.

Sorry for the delay in replying. Thank you for the info. As Mudibhan said, it is not mandatory. We have produced our salary statements and bank statements as proof that we are paying the employees. For some of them, we have produced payslips as proof for the Labor Welfare Department.

Regards,
Jyothi