Starting a New Company: What Registrations and HR Roles Should I Consider?

Dear Senior,

Please advise on what needs to be registered to start a new company and what roles fall under HR. I would appreciate your kind reply.

Regards, Trapti

Dear Ganesh,

First of all, thank you for the prompt reply. Please take note of the following details:

Company: IT
Location: Chandigarh
Number of employees: around 50-100

Regards,
Trapti

Hi,

You need to register your company under PF and ESI. Also, check with the local labor department for registration under the Shops and Establishment Act.

Regards,
Lalith B

Please send your query. HR has to play a vital role in the formation of the company and its registration under the Factories Act, and then other statutory regulations. Please clarify your actual doubt.

Regards,
Pals

Dear Trapti,

The following are the activities which you can carry out in a new company with regard to HR:

1) To get the PF registration form and register the PF of all the employees in the respective PF office.

2) To meet the ESIC & PF Inspector, understand the procedures, and build good relations with the Inspector.

3) To conduct a survey of neighboring industries/companies to cross-check, verify, or obtain information on the wages paid.

4) To prepare the Code of Conduct/Personnel Policy for the new company.

5) To check compliance under the Companies Act.

6) To maintain the Training Register (If any training is conducted).

7) To maintain the Attendance Register of Employees (if no attendance system is developed for some period of time).

These are a few from the list. Hope this helps you.

Dear Trapti,

You have to register your company under the Shops & Commercial Establishments Act or Factory Act as per the nature of business from the local labour/factory office.

Please also obtain Form 01 from the ESI Office for registration under ESI and submit the same along with relevant documents and a list of employees.

Kindly obtain the Business Number Allotment Form from the PF office and submit it after properly filling it out, attaching relevant documents, a list of employees, and a banker's cheque as advance PF contribution (both shares) for one month.

In case of any queries or clarifications, you can contact me.

Thanks & Regards,

Ajay Shukla
Labour Laws Consultant, Kanpur
09839066035
ajaywshukla@rediffmail.com

Dear Trapti,

You have to register your company under the Shops & Commercial Establishments Act or Factory Act according to the nature of your business from the local labor/factory office. Please also obtain Form 01 from the ESI Office for ESI registration and submit it along with the relevant documents and a list of employees.

Please obtain the Business Number Allotment Form from the PF office and submit it after filling it out correctly with the necessary attachments of relevant documents, list of employees, and a banker's cheque as an advance PF contribution (Both Shares) for one month.

If you have any queries or need clarification, feel free to contact me.

Thanks & Regards,

Ajay Shukla
Labour Laws Consultant, Kanpur
09839066035
ajaywshukla@rediffmail.com

Dear Trapti,

The formalities for ESI are that you must have a minimum of 20 employees receiving a salary less than Rs. 10,000. The maximum ceiling for ESI contribution is up to Rs. 10,000 gross per month only. Employees earning Rs. 10,001 or more will be exempted from ESI.

Employers should register the factory or establishment with the ESI Corporation within 15 days of the ESI Act becoming applicable. The registration declaration should be filled out in Form 01, along with a separate sheet containing the establishment's name and address, the number of employees, the nature of their duties, and the name, designation, and address of the manager overseeing them (for offices situated outside). Once the ESI regional office approves the application, they will assign a code number to the employer.

Only after receiving the code number can employers register their employees with ESI. Employees need to complete a declaration form (FORM 1), clearly indicating their gender (male or female). All declaration forms must be countersigned by the employer. Subsequently, a separate return of declarations in Form 3 should be prepared for male and female employees within 10 days of the declaration submission. Each employee will then be assigned a temporary identification number.

For PF formalities, the employee count must be at least 20 for registration with the PF department to be possible. Employers covered by the Employee Provident Fund Act are required to submit Form 5A (in duplicate) to the commissioner, detailing all branches, departments, owners, directors, partners, or any other individuals controlling the establishment's affairs within 15 days of the scheme's applicability. Upon receiving Form 5A, the commissioner will verify the details and, if satisfied, allocate an Establishment Code No.

I hope this clarifies everything for you.

Regards,
Amit Seth.

Dear Trapti,

I hope your job is almost done. You need to register your company office under the Punjab Shop & Establishment Act, 1958. I am attaching a copy of the same and the coverage proforma of PF as well. The forms required to register in the Shop & Establishment Act are mentioned below: Form A, B (2 copies), and F (3 copies). You will get the registration for three years, and renewal is done every year by 31st March.

For more details, please visit [link no longer exists - removed], where you will find the required forms. The labor office is located in Sec-17, Chandigarh.

Regards,
Vipin

Hello,

Currently, I am working at Space Circle Club from August 2009 to the present. I have experience working in consultancy but I am not interested in continuing in that field. Can you assist me in finding any openings in the HR Department of a company? I lack extensive experience and am unable to shift locations at this time.

Thank you for your help.

Best regards, [Your Name]

Dear Manish,

PF is applicable from the very same day as the strength reaches 20. Please also refer to the act or consult with a professional.

Please ensure not to share any incorrect or false information with anyone.

Dear Sir,

Greetings.

I am working as an HR Executive in a pharmaceutical company that has its corporate office in Chandigarh. I have to get the registration for this office under the Punjab Shops & Commercial Establishment Act, 1958.

As I don't know much about this act, can you provide me with information on how to maintain/fill the Form C register? What other types of formalities do we have to perform for this registration process? We have been operating from here since September 2009, and the registration is still pending.

Waiting for your help.

Regards,
Manvinder