Discover Handy Outlook Express Shortcuts to Boost Your Email Efficiency

Hello,

Keyboard shortcut tips:

- To show the menu to download pictures, change automatic download settings, or add a sender to the Safe Senders List, press CTRL+SHIFT+W.
- To switch the Navigation Pane on and off, press ALT+F1.
- To display the Advanced Find dialog box, press CTRL+SHIFT+F.

The fastest way to compose a new message is to press CTRL+SHIFT+M.
Need to jot a quick note? Press CTRL+SHIFT+N.
To create a new contact, press CTRL+SHIFT+C.
To go to Mail view, press CTRL+1.
To go to Calendar view, press CTRL+2.
To go to Contacts view, press CTRL+3.
To go to the Tasks list, press CTRL+4.
To go to Notes view, press CTRL+5.
To reply to the current e-mail message, press CTRL+R.
To forward the current e-mail message, press CTRL+F.
To delete the current e-mail message, press CTRL+D.
To quickly record selected items in the Journal, press CTRL+J.
To quickly remove formatting from selected text, press CTRL+SPACEBAR.
To reply to everyone who received the selected message, press CTRL+SHIFT+R.
To select several adjacent items, click the first item, and then hold down SHIFT and click the last item.
To select several nonadjacent items, click the first item and then hold down CTRL and click each additional item.
To select all the items in a folder, click one of the items and press CTRL+A.
To send an open message, press ALT+S.
To quickly check spelling in an open item, press F7.
To select the next or previous item on the timeline in Journal, even if it isn't visible, press the LEFT ARROW key or RIGHT ARROW key.
To quickly switch to your Inbox, press CTRL+SHIFT+I.
To quickly switch to your Outbox, press CTRL+SHIFT+O.
When viewing an open item, you can move to the next item or previous item by pressing CTRL+SHIFT+> or CTRL+SHIFT+<.
To quickly switch to viewing by weeks in Calendar, click in Calendar and then press ALT+HYPHEN.
To quickly mark a message as read, press CTRL+Q.
To quickly move between the schedule area and TaskPad view in Calendar, press CTRL+TAB.
To quickly create a new item of the same type as the folder you are in, press CTRL+N. For example, CTRL+N creates a new message in the Inbox or a new task in Tasks.
To quickly create a new Journal entry, press CTRL+SHIFT+J.

Hi Roshni,

Really, it's worth sharing. Could you please tell me how to send emails individually to everyone in a company with a single mail during occasions or for circulars?

Charanya

Hi Charanya,

You can send an email to yourself and mention the email addresses of all the employees to whom you need to send emails in BCC. This will work.

Thanks and bye

Thanks, Roshni and Charanya. In response to your question, there are third-party softwares available that can send personalized messages and can be easily installed on Microsoft Outlook Express. This software would send emails to your list with the recipient's name in the salutation itself. Others will not know whether this email has been sent to many people, and they will see only their name in the address block. This approach is better than sending messages in BCC. I had such software installed on my system but unfortunately lost it when I recently formatted my system. I will get in touch with you once I find it.

Ya.. It's cleared, Roshni. Thanks a lot for Rakesh and GoldenKnight.

Hi G.. Once you format the system, please let me know. And one more thing, is this procedure applicable to Lotus Notes as well?

Charanya