Struggling with PF Form No. 5A and Form No. 9? Need Guidance on Filling Them Out

Please help me with how to fill PF Form No. 5A and PF Form No. 9.

Form 5A of EPF is a return of ownership, which is normally submitted to the EPFO when the company is covered by EPF schemes for the first time. This form shows who the owners/partners or directors of the company are and who is responsible for conducting the business of the company. In Form 5A, details of employers only are given, although the company may be managed by the manager or the person who looks after PF and related matters, such as the Personnel Manager or HR Manager of the company.

It is based on the information provided in Form 5A that the PF authorities will initiate prosecution or a criminal case against an employer who fails to remit the contributions on time. Whenever there is a change in the constitution or the board of directors, a fresh Form 5A showing the new owners/directors should be submitted to the EPFO.

Form 19 is the form used by an employee to withdraw Provident Fund accumulations.

Regards,
Madhu.T.K

Did you finish your PF form? I shall advise you on how to fill it out for each serial number.
With regards,
Arvind
PA to Directors and HR Executives

Please find below the corrected text with proper paragraph formatting:

See Form 5A submitted to the PF office monthly. This form requires you to fill in the new joinee's name and also mandatorily fill in their father's name, date of birth (DOB), and respective columns. If the new joinee is not present, you still need to submit the form with the relevant sections left empty.

Form 19:
In this withdrawal form, the employee must sign in three places. Additionally, another signature is required by affixing a revenue stamp, on which the employee must also sign.

Mandatory details to be filled:
- Name of Employee
- Father's name
- Date of Birth (DOB)
- Account Number: PF number with code
- Postal Address
- Bank Account Number with Bank Address
- Employer's signature
- Employee's signature
- Company seal

Regards,
Malini

Dear Malini,

Form 5A is not a monthly return form, but it is submitted at the time of enforcement and subsequently when any change takes place in the board of directors or owners. The return submitted monthly showing the names and details of newly joined employees is not Form 5A but Form 5. Forms for withdrawal (Form 19, 10C), Pension (Form 10D), forms for advances, and forms for nomination are available on the official websites of the EPFO, whereas Form 5A and related forms are available on demand at the office of the PF Enforcement Officer.

Regards,
Madhu.T.K

To resubmit Form 5A through the online EPF portal:

When considering how to resubmit Form 5A through the EPF portal, ensure you have all the necessary information and documents ready. Log in to the EPF portal using your credentials and navigate to the section for form submissions. Locate the option to resubmit Form 5A and follow the on-screen instructions to complete the process. Double-check all the details before submitting to avoid any errors or delays in the resubmission process.

If you encounter any difficulties or have questions while resubmitting Form 5A online, reach out to the EPF helpdesk for assistance. They will be able to provide guidance and support to ensure a smooth resubmission process.

To access your PF (employer) portal, log in. At the top, you will see Home, Member, and Establishment. Navigate to Establishment, where you can find 5A. Select that option to update the details and then submit the changes.

How to fill EPF Form 5A and specimen signature card with examples.

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