Should We Provide Experience and Relieving Letters to Contract Employees in IT?

Hi Seniors,

I am working in an IT company. Currently, we are hiring employees on a contract basis. I want to know if we should issue an experience letter and relieving letter to contract-based employees. If yes, can anyone send me the format of the above letters?

Thanks & Regards,
Suvarna Paranjape
Pune Location: Pune, India
Tags: contract employee, experience letter, employees on contract, relieving letter, IT company, City-India-Pune, Country-India

Issuing Experience and Relieving Letters for Contract Employees

🔍 Legal Compliance:
- In India, it is advisable to issue experience and relieving letters to contract employees as well. While contract employees may not have the same entitlements as permanent employees, providing these letters is a standard practice that can benefit both parties.

🚖 Importance of Experience and Relieving Letters:
- Experience letters are crucial for contract employees as they serve as proof of work experience, which can be valuable for their future job prospects. Relieving letters confirm the completion of their contract period and the terms under which they left the organization.

🔍 Format for Experience and Relieving Letters:
- For contract employees, the experience letter can include details such as the duration of employment, roles and responsibilities, and any notable achievements. The relieving letter should state the last working day, any pending dues, and the reason for contract termination.

📭 Steps to Issue Letters:
1. Experience Letter:
- Request the HR department to draft an experience letter for the contract employee.
- Include accurate details of the employment period and job responsibilities.
- Ensure the letter is signed by authorized personnel.

2. Relieving Letter:
- Similarly, request the HR team to prepare a relieving letter.
- Clearly state the last working day and any pending payments or benefits.
- Obtain necessary approvals before issuing the letter.

📳 Key Points to Remember:
- Ensure the letters are factually correct and do not contain any misleading information.
- Keep a record of all issued experience and relieving letters for future reference.
- Treat contract employees with the same professionalism and respect as permanent staff when issuing these letters.

By following these steps and guidelines, your company can effectively provide experience and relieving letters to contract employees, contributing to a positive employee experience and maintaining legal compliance.