Navigating Salary Registers: Can We Go Digital Under Bombay Shops and Establishment Act?

Do we need to maintain a Physical Salary Register as per the Bombay Shops and Establishment Act, EPF, and ESIC regulations?

Can we have a computerized register and do away with the procedure of signing?

Hi,

As far as I know, salary details are a must in a company. In my past jobs in HR, I used to maintain a salary register where I would enter all the details from a computerized printout. In the first job, the staff was less. Later, when I changed to another job with a larger number of employees, a file called Salary Statement was opened. I would take a printout every month of the salary details and maintain a file.

Regards,
Fay

Hi,

Data must cover items required by law, and an exemption for the maintenance of records electronically must be obtained from the appropriate authorities.

Ravi B. S.

Thanks, Fay. We have employees at different sites. Therefore, we have opened a salary account in the bank and deposit their salary every month. It becomes difficult to get a signature from each employee at every site and maintain it in a single register. This is the reason for my post: whether such a register is mandatory or if we can keep a computerized sheet without a signature. Thanks once again.

Thank you, Ravi. Do we need to obtain permission from every authority that checks our register? Since we have employees working at different sites and shifts, maintaining a register has become challenging. How can we streamline this process? We have salary accounts in the bank for all staff. Your guidance on this matter would be greatly appreciated.

Thank you

Hello,

It is mandatory to keep a record of salaries. In your case, you can take a computerized printout with the bank account number specified in the statement, along with other details, and signed by the concerned authority.

Maintain all the records in a file and name the file as "Salary Statements 2007." Thereafter, this can be produced during an audit.

I hope this has helped you solve your query.

Regards,
Fay

I just realized that an important aspect has been missed out while question-answering on the thread, i.e., "What is the process to get an exemption for maintenance of records electronically?"

Can someone help and point to a link or website stating the process to obtain valid permission, especially for the Maharashtra State?