Dear Madam!!!
1) Try to understand the steps involved in manufacturing co.
2) When PO comes, it is the role of secretary or may be appointed person to prepare the work order.
Word Order:- means where u write the details of product, Amt., specific manufacturing time in days, delivery date, allotting time to the customer/ last day. And it is given to the design dept. to process. Design dept. attached the designs/ diagram to the WO (which they have quoted/ placed during the Quotation).
3) This Work Order is then given to the Directors or the Head concern person to sign, to acknowledge- further the copies of WO along with the purchase order, diagrams/designs if any is given in other dept. like Production, Quality, Manufacturing, Design and Accounts. (Pls see whether all those who are involved in Production get these copies).
Also, a secretary needs to keep the track of delivery dates and according inform the Directors and Production Eng.
Hope this will help to solve the problem.
Regards,
Amita Ninave