Need Help Drafting an Inter-Office Letter on Grooming Standards – Any Suggestions?

Dear All HRs,

I wanted to issue an Inter-Office Communication or letter regarding Grooming to all our departments. Can anybody suggest how to draft an Inter-Office Communication or letter for Grooming? Please assist me at your earliest convenience.

Regards,
Asif T.
H.R. Executive

Dear Ms. Simmy,

Thank you for your reply. I am currently working in a 4-star hotel, so I have to give IOC to all the departments. I am looking forward to your prompt response.

Regards,
Asif T.
H.R. Executive