HO People Are Visiting Our Branch - Welcome Email?

Dear friends,
Some of our H.O people are visiting to our branch.so they informed me through mail and also they said to arrange the requirements.so plz tell me how to keep the reply to them.
Thanks,
soumya

Hey Soumya,
Maybe you can send a welcome mail to your office staffs intimating their presence to them and also you can give some bouquet to welcome them.

Peer's advise - Superior or subordinate treat them alike ! good
I stand corrected on my views .

Hi,
firstly, make all the arrangements- whatever requirements they have already discussed with you.
either call them them up or mail them and tell them that "following arrangements have been made as per your suggestions.".
and ask them is there anything else missing or they want you to arrange.
secondly, ask them if their travel arrangements are in place; tickets are booked, hotel arrangements are made; and inform that a cab will be ready to pick them up from the airport/railway station as soon as they intimate you about their reaching time.
and finally, tell them that everyone in the department/office is excited about their visit. and you all are looking forward to a learning/enriching experience.
Regards,
Ajay
9618302815

Maintain your cool, be professional and handle things with confidence.
With Regards
Phanindra Sai A

Why make so much,
Your Own Employees visiting the other branch..
Not any Guest...
Just Welcome them,, when they arrive,,,,

dear soumya,
whenever certain ho staffs are coming you ask them about their entire visit plan. they will clearly indicate the agenda of their visit. from hr point of view you have to arrange vehicle / accommodation / boarding and launching etc. as per your company's terms. if they are coming to check account related matter they may not be inform this in their agenda. if anybody visiting you, please take it easily. also try to avoid unnecessary expence.
regards,
mukund

Dear Somya,
In addition to the other suggestion, it is better if you check from your counter parts in other branches where they have already visited go get an idea about their agenda, Likes & Dislikes. It will give you a clear understanding for your preparations.
Lastly, no need to panic, give your best & leave the rest to god.

Dear Soumya,
Just a thought. Why do u need to create the differentiation between HO and Branch employees by giving them royal treatment? They are also a part of the company like branch office employees. I feel just the administrative arrangements such as boarding, lodging, meeting & lunch arrangements should be more than enough. May be you can send an e-mail informing about the visit and a welcome note at the reception.
However you may pls follow the best approach as per your industry. Many members have given good suggestions.
Rgds,
Ritu