Why a Well-Structured Job Description is Crucial for Effective HR Planning and Recruitment

As the job description is a very important part of job analysis and has linkages with recruitment, HR planning, and performance appraisal, it is necessary to have a proper format for it.

1. Department:
2. Date:
3. Analyst:
4. Department Supervisor:
5. Job Title:
6. Job Code:
7. Purpose and Description:

A. Supervision required:
B. Number of people supervised:
C. Skills, Education, and Experience required:
D. Special job demands (working conditions, travel, hazards, etc.):

Couldn't agree more. I've attached a blank pro forma used by a South Australian Government department.

I couldn't see the format either when I checked after your message, but it seems to have reappeared on my post. Hopefully, you can access it now.

These attachments may be useful to you.

Best Wishes,

Balaji

MARKETING DEPARTMENT



POSITION DESCRIPTION FORMAT



1. JOB TITLE: General Manager (Marketing)

2. REPORTS TO: Vice President-Marketing

3. JOB OBJECTIVE:

1. Marketing Strategy Implementation
2. Receivables management
3. Operational issues
4. Market intelligence
5. Human Resource Management

4. JOB RESPONSIBILITIES:

1. Marketing strategy implementation
- Actively involved in formulating the overall Marketing Strategy
- Implementation of the Overall marketing strategy.
- Preparing the Market Forecast for each region cropwise
- Monitor and co-ordinate activities of regions
- Co-ordination with and briefing the Advertising agency
- Dealer management.
- Evaluation of dealer performance
- Appoint new dealers
- Decide on Dealership Termination
- Determining indices for review and determining dealers and distributors' performance

2. Receivables management
- Monitoring cash flows.

3. Operational issues
- Monitoring legal aspects/summons issued/attend court on required days
- Approve the bills, credit notes, and expenses for the department

4. Market intelligence
- Collect, Document, and Analyze Market Intelligence data collected from the regions
- Conduct Market Surveys as and when required
- Collect data on Competition
- Collect data on global benchmarks/best practices

5. Human resource management
- Assessing training needs of the marketing staff
- Carrying out Performance Appraisals of the department
- Motivating the entire Marketing team
- Recruit required Marketing and Sales staff

6. AUTHORITY:
- Hiring decision
- Expenses, credit notes
- Pricing decisions
- Advertisement and sales promotion, packaging decision
- Decide Training

7. POSITIONS REPORTING: State Marketing Managers, Regional Managers, Area Managers



JOB ANALYSIS



1. JOB TITLE: General Manager (Marketing)

2. Task Description: Developing marketing strategy, monitoring sales expenditure, Performance appraisal, handle legal aspects.

3. Practical Skill Requirements:

(What the job holder must be able to do and demonstrate)
1. Co-ordination
2. PSS
3. Cost estimation and reduction
4. Communication
5. Interpersonal
6. Resources Management
7. Problem Solving & Grievance Handling
8. Creativity
9. Organizing Ability
10. Observation & Sensitivity
11. Training and Instructing
12. Presentation Skills
13. Negotiation Skills
14. Leadership Skills
15. Decision Making
16. Coaching and Counseling
17. Planning and Co-ordination
18. Time Management
19. People Management
20. Strategic Thinking
21. Stress Management

4. Behavioral Skills:

(How the job holder must conduct himself with other people)
1. Ambitious and aggressive
2. Inquisitive
3. Open to suggestions
4. Role Model for value and discipline.
5. Change Agent
6. Objectivity and task-oriented
7. Adaptability
8. Team Player

End of Message.

Dear All,

Some very important aspects of the job description are not mentioned in the list. These include:
1. Responsibilities
2. Authorities
3. Shift Timings
4. Weekly Off
5. Safety Hazards Involved in the Job

Regards,
Abhijit
09825250228

Dear All,

Would you please help me provide a manual for the Security Department on the following topics:
1) Security Process
2) Company Policy
3) Job Profile

Thank you,
Avinash