How Should We Handle Employee Absenteeism and Service Abandonment Letters?

Dear Members,

Kindly give your suggestions on the abandonment of service. When an employee stops reporting for work, absenteeism letters are sent to them. Five reminders are sent every week asking the employee to report for duty. The final letter states, "As you have still not reported for duty despite our several reminders, it is presumed that you have abandoned your service with us voluntarily. Accordingly, your name is struck off from our muster roll."

Is this the correct approach, or how should we frame the letter?

Arnold

Dear Member,

Another format is stated below:

This is in continuation of our notice dated __________. We regret to point out that you have failed to comply, i.e., neither have you reported for duty nor have you submitted any explanation. We have clearly stated that if you do not comply, we will presume that you are no longer interested in employment. Accordingly, you are deemed to have abandoned your employment of your own accord. Thus, your name is being struck off from the company's rolls.

You are advised to settle your account after handing over the charge on any working day.

Regards,
SP Chaudhary

Dear Arnold,

The abandonment clause that we include in our standing orders is certified by the labor commissioner. However, this clause does not hold up well in court when questioned.

Therefore, you should not remove someone's name from the roster without issuing a charge sheet and conducting a domestic inquiry in line with the principles of natural justice.