Job Promotion Dilemma: Do I Need a New Appointment Letter for Each Promotion?

Hello,
If I have joined a company as a say, "sales executive" in 2006 and now when I left the job I was working as "sales manager" in the company.
Now, if I apply in another company I only have appointment letter of a sales executive!
So, is it necessary to get new appointment letter every time a person gets promoted?
How this thing works – need sum inputs.
PS: The above is an example and I just want to make sure I don't suffer frm similar problems if I look for a new job in future.

Yes, you need to get a promotion letter. Whenever the employee is promoted, salary increased, transfers, etc., letters have to be updated accordingly.

Thanks and regards,
Srividya :)

Hi,

I agree with Giridhar. You should get a promotion letter from your employer in case of a promotion, and in case of any revision in compensation, you should have a revision letter. An appointment letter acts as proof of joining an organization. Please ensure you have all the updated letters with you.

Thanks,
Mansi

Hi all,

Though the answers have given a broad picture, here are the specifics:

a) Every promotion is initiated to a job holder in writing, with specific indications of designation, revised salaries, and the effective date of such promotion.

b) The letters also mention that the terms and conditions of the original appointment stand unaltered (if applicable).

c) However, for some positions based on the job content, a revised detailed contract will be issued. This happens in companies that have covenant positions and also for those positions where there is a major change in job content. For example, an assistant sales manager, on becoming a regional sales manager, receives a letter with more details on his authorities and responsibilities.

d) Similarly, if a person enters a position of an authorized signatory or a job that represents the company before legal bodies through his/her promotion, they also receive a directive letter about their operating framework.

Kind regards,

Dayanand L. Guddin

Hey there,

You need not worry about that, as the promotion letter could even be a formal email from your HR or department head stating the change in your designation and salary. If both are not available, you just need to make sure that while you are getting the experience or relieving letter from your current company, it includes details pertaining to your latest designation and salary.

Ciao!
Vivek

Hi,

An appointment letter will not be issued. However, the company needs to provide something in writing for documentation purposes. The employee should receive a promotion/movement letter with details of the new designation duly signed by an authorized signatory. Additionally, the revised CTC should be attached with the letter.

Dear Friend,

Just like when increments are announced and increment letters outlining details of revised salary are issued, a promotion letter is given to the concerned employee when one is promoted. There is no need to issue a new appointment letter upon promotion.

Vasant Nair

What you should be getting is a promotion letter and not an appointment letter. An appointment letter is issued only once at the time of joining an organization.

Dear C,

In the organized sector, management always issues letters for any changes taking place in the careers of employees in the company. Since you have already left the job, you may obtain a service certificate from your ex-employer requesting to furnish your position held and the salary last drawn. This certificate, if obtained, will solve your present problem.

Regards,
Madhwa

Hi,

The right thing would be to get a promotion letter from your company stating your changed designation, revised salary (if revised), and change of location (if any).

Regards,
Fahad Arif

You should have received an email or a hard copy stating that you have been promoted, right? Else, on your payslip, do they mention the grade or the title? If this is the case, it's easier to show the proof to the interviewer. If you have not received both, make sure that when you inquire for the hard/soft copy of the same, you never raise a doubt for them to think if you are interviewing elsewhere.

Your relieving letter mentioning your details at the time of resignation shall be sufficient to prove the last designation held by you.

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This paragraph has been corrected for spelling, grammar, and formatting errors. The original meaning and tone of the message have been preserved.

At the time of joining, you receive an appointment letter. However, for any updates, you will receive a promotion letter.

Regards,
Usha Nikam
Executive HR & Admin.

An appointment letter is always issued once at the time of or before the date of joining. If any promotion, increment, or change in company policy or regulations is effected, it can be communicated to the person concerned in due course of his/her employment. Inter-office communications can be tagged to the original appointment letter already issued. However, all policy matters, if any, are communicated to all the employees working with the organization concerned.

Biswajit Pani
Email: bjpani@gmail.com

Dear friend, congratulations!

Any change in service conditions must be supported by a document signed by the appropriate authority. Hence, you should ask for a letter of promotion and not a letter of appointment.

Take care.

Regards

Promotion letters are sufficient; there is no need for an appointment letter. If you accept a new appointment, you will lose your old service.

Hello, I agree with the above. Normally, standard companies will follow some procedures. You need not get a fresh appointment letter. A letter informing you that you have been promoted will suffice. As stated earlier, standard companies will even provide the annual increment letter mentioning your designation and salary. In worst cases, you will receive a salary slip wherein your salary and designation are mentioned. You might have signed some correspondence with individuals and other customers during the course of the business; even this will suffice.

Thanks,
Nagaraj
Email: nagaraj1946@gmail.com
Retd GM - HR