The basic records that an Inpector of factories will ask for are:
1. Approved factory Plans...approved by the Chief Inspector of Factories
2. Valid factory Licence
3. Attendance Register
4. Leave register
5. Accident Register
6. Whitewashing & Lime Washing Register
7. Register of Fines
8. Wages Register
9. Register of Adult Workers
10. First Aid Box, Dispensary
11. Drinking Water Certificate
12. OT Register
13. Register of Dangerous Operations
14. Safety Precautions....safety Guards and fencing etc...on Motors,
Compressors etc,,
15. Separate Urinals/Bathrooms for males & females
16. First Aid Certificates from authorised agencies...St. Johns Ambulance.
17. Canteen, Rest Room
18. Creches if there 30 or more female workers
19. Inspection Book
20. Record of compliance of earlier Inspection report, if any.
Off hand I can only think of the above records which the Inspector is likely to ask for. But be sure, you can never ever be 100% compliant.
There's always a large fee involved if you want a clean inspection report.
Else you can be sure that there will be a fairly long list of non -compliance.
Example; "Spittoon not in the right place"...non-compliance. Now the factories Act does not specify what the Right Place is.
Incidentally, the Inspector is now called assistant Director of Factories.
You cannot fight this evil, you have to live with it.
Best Wishes,
Vasant Nair