Salary Slips: Do They Need a Signature or Stamp? Seeking Your Advice!

Hello Everyone, I have recently joined the CiteHR community. This is really a nice platform to interact.

I am working for a software company and have a query - Does anybody need to sign on the Salary Slips or does it need any stamp (company stamp or Revenue Stamp) etc.

Dear Garima Sanghvi,

If you are giving hard copy pay slips every month, then it needs to be signed by either the appropriate authority authorized to sign all legal documents on behalf of your company or the finance & accounts head. Check with your management who can sign on these slips.

However, nowadays mostly in the new-age industries, payslips are being given online by the finance department, in which case, it is not necessary to sign the pay slip.

Hope this answers your query.

Regards,
Samba Siva.

Hi,
Well, most of us (98%) in our company are given a hard copy pay slip but no acknowledgment is taken coz their salary is remitted to the bank and the bank send the confirmation which can be used as evidence.
The few minor employees who receive cash payments of course need to sign and hand over their acknowledgement of accepting the cash.
As long as there is hard evidence of the salary being paid, I don't think a stamp or acknowledgement is necessary.
Regards,
Ashra

Hi,

In our organization, we have hard copy payslips that are signed by the accounts manager and stamped with a round seal. Additionally, the same information is updated online for employees' reference. However, when an employee needs to submit the payslip for personal use, they can take a printout and have it signed and stamped by the accounts department for authorization.

Vijaykanth

Please refer to the Payment of Wages Act, 1936, along with the applicable state rules. A manager/supervisor is to be authorized by a resolution in order to pay the salaries before the 7th of the wage period in companies having less than 1000 employees and by the 10th in large companies. It is this authorized personnel who shall be responsible on the company's part for any defaults in payments and statutory compliances regarding various labor laws relating to payroll.

Hi Garima,

Regarding your query, nowadays, as the salary of the employees is remitted in the bank, one does not need to get the signature of the employees on the hard copy of the payslip. However, it is still practiced nowadays. But if you pay the salary in cash to the employees, it is necessary to get their signature. Regarding the revenue stamp issue, if my memory serves right, cash payments above a certain amount require affixing revenue stamps.

Rgds,
Rakhee

Dear Garima,

Nowadays, salaries are directly credited into employees' bank accounts, and pay slips are computer-generated, requiring authorization by the signing authority - self-explanatory.

Hope this information is satisfactory.

Regards,
Pankaj Chandan

Dear Garima,

If you are providing the physical salary slips, then it needs to be signed by the appropriate authority with a company's seal. However, there is no need for a revenue stamp on it, as a revenue stamp is required for making the payment and not for salary proof. Nowadays, salary slips are generally computerized and sent through email only, so they do not require any signature or stamp.

Thanks,
Aditya Gupta

Hello everyone,

Whether any specific sections are to be referred for the computerized payslip need not have any signatures. Your comments are helpful for me.

Regards