Adapting Leave & Travel Reimbursement Rules for US Locations: What Should I Consider?

I have attached a Leave & Travel reimbursement rule which I had implemented in my company in India. I need to modify it for the US locations as well. Please suggest any additional points or anything that would be really useful. Hope this rule will be helpful for beginners. Thanks to all for the response.

Dear maheshb79hr,

Since you want a Leave and Travel policy for the US location, I suggest you try Googling with relevant keywords like "Leave and Travel policy," "Leave and Travel reimbursement," "Leave and Travel expenses," etc. (using the same technique as that employed for searching PPTs, except you need not specify the .PPT or .PPS file extension). I tried it and found millions of results for related keywords. There is enough material for any 'copy-paste' specialist for a job well done.

I am referring you for your kind perusal to a few links as given below:

- A complete Travel Expense Reimbursement Policy of Carnegie Mellon University

Travel Expense Reimbursement

- City of Blaine - Policy & Procedure, Employee Travel, Training, Subsistence, and Incidental Expenses Policy

City of Blaine

- City of Bellingham - Travel Policy & Procedures

City of Bellingham

- Municipal Research and Service Centre of Washington - Travel Policy

Municipal Research and Service Centre of Washington

- The Pennsylvania Bar Institute's Travel Expense Reimbursement Policy

PBI: Faculty Travel Expense Reimbursement Policy ([Search On Cite](https://www.citehr.com/results.php?q=PBI Faculty Travel Expense Reimbursement Policy) | [Search On Google](https://www.google.com/search?q=PBI Faculty Travel Expense Reimbursement Policy))

- Alamo Community College District, Texas (link no longer exists - removed)

Few formats of Travel expenses reimbursement:

DGS California

([Search On Cite](https://www.citehr.com/results.php?q=MyWorkTools com HR Travel Expense Reimbursement Form 1 Tool Preview) | [Search On Google](https://www.google.com/search?q=MyWorkTools com HR Travel Expense Reimbursement Form 1 Tool Preview))

([Search On Cite](https://www.citehr.com/results.php?q=Travel Expense Reimbursement Form) | [Search On Google](https://www.google.com/search?q=Travel Expense Reimbursement Form))

Download Sample Travel Expense Reimbursement Form Template from AllBusiness.com

([Search On Cite](https://www.citehr.com/results.php?q=Download Sample Travel Expense Reimbursement Form Template from AllBusiness com) | [Search On Google](https://www.google.com/search?q=Download Sample Travel Expense Reimbursement Form Template from AllBusiness com))

Regards.

Hello Raj,

I had searched and created a lot of points in relation to the policy. I just want to know if there are any other ideas that can be implemented. Thanks for the link; however, those are the rules that are implied in government organizations in the US. I am not looking for the same, as I can do it by myself, like searching the web for a PowerPoint presentation.

Thank you.

Hi Mahesh,

I found the travel and expenses document very useful and have incorporated many points. I need clarification on expenses not paid by the company. Why are baggage expenses not covered for travel below 21 days but covered for travel above 21 days?

Thanks

Establishing a Travel Reimbursement Policy

I am looking to establish a travel reimbursement policy in our pharmaceutical company. We have more than 100 employees in our sales team. Could you please assist in drafting a travel reimbursement policy?

Kindly send the details to my email at [Email Removed For Privacy Reasons] or contact me at [Phone Number Removed For Privacy Reasons].

Regards, Sardesh K HR

Hi All,

Please help me create a Travel Reimbursement policy for an IT company. Some of our employees are traveling to client sites in India. Employees are insisting on cash in advance. Once they return from the assignment, they provide us with bills for settlement. Is this approach aligned with the Travel Reimbursement policy? Do we always have to provide cash to employees?