New Company Setup: What Documents Do I Need for PF, ESIC, and Labour Welfare Fund Registration?

Dear Folks,

I have joined a new establishment, and we need to register the company for PF, ESIC, Labour Welfare Fund, etc. I am requesting you to please let me know the list of documents required for the registration of PF, ESIC, and Labour Welfare Fund.

Thanks a lot!!

Regards,
Anuradha

Hi Anuradha,

Warm greetings.

As per my knowledge, you need to prepare the below-mentioned documents:

For ESI:
1. Memorandum of Articles
2. List of Board of Directors
3. Factory/company license
4. Sale deed/khata
5. Bank account details
6. Details of employees
7. Nomination forms in Form 2

For EPF:
1. Form 5A
2. Form 13 - Proforma of coverage
3. PAN Copy
4. KST & CST
5. Deed
6. Particulars of employees

Any doubts, revert to me.

Hi Anuradha,

Please find the attachment for the registrations.

If you have any more doubts, feel free to call me.

Cheers,
Jeeva
Manager, Administration
9343753361

It is not mandatory, but sometimes the PF department will ask just for verification purposes; they might ask. It's better to keep it ready. They will cross-check the wage details by comparing the balance sheet and wage details provided by you.

Jeeva

Dear Anuradha,

PFA, the statutory compliances in an Excel sheet. Each act has been explained in detail. Hope this is of any use to you.

Regards,
Jai

Dear Ms. Anuradha,

You need the following documents for registration for PF & ESI:

For PF:

- Business Number Allotment Form (may be obtained from PF Office)
- List of minimum 20 Employees with their Date of Joining and Rate of Salary
- Memorandum & Articles of Association with Certificate of Incorporation/Partnership Deed as applicable
- Copy of PAN
- Bank account existing Certificate
- Copy of VAT Registration
- Copy of Factory/Shop & Commercial Establishment Registration
- DD/Cheque for One month advance contribution (Optional)
- Copy of any other Registration as may be required

For ESI:

- Form 01 Employer's Registration (may be obtained from ESI Office)
- List of minimum 10/20 Employees with their Date of Joining and Rate of Salary
- Memorandum & Articles of Association with Certificate of Incorporation/Partnership Deed as applicable
- Copy of PAN
- Bank account existing Certificate
- Copy of VAT Registration
- Copy of Factory/Shop & Commercial Establishment Registration
- DD/Cheque for Six month advance contribution (Optional)
- Copy of any other Registration as may be required
- Declaration Form of each employee along with their 2 Postcard size photographs (Optional)

Thank you.

Ajay Shukla,
Labour Laws Consultant, Kanpur
09839066035

List of documents for ESI and PF coverage:

1. Pan card photocopy
2. Employees list
3. Light bill
4. Telephone bill
5. Wage register
6. Attendance register
7. Incorporation certificate
8. Shop & Establishment licence
9. Labour licence
10. Challans
11. Demand draft in favor of RPFC (your regional Provident Fund office)
12. Strength of employees
13. VAT certificate
14. Service Tax certificate
15. Leave license agreement
16. Registration certificate C form education department
17. BMC certificate (N.O.C.)
18. Profession Tax certificate

For more details, email me at jeevanvikasconsultants@gmail.com or call on 9223202860 (Prakash).

Dear Site Member,

First of all, a very good morning to all site members.

Attached are the relevant documents required for PF & ESI registration.

Wishes,

From-
VIJAY VASHISTH
HEAD HR
+91 9717989830

Hi to all HR members,

I just want to know what rates to be quoted in a company for ESI, PF, and labor as they are outsourced by an outsourcing company.

Dear Vijay Ji,

Thank you for the very helpful attachments. Could you also send the annexure for full knowledge to us?

Regards,
Rahul
HR
9990800299