Navigating Employee Resignation: Issuing a Relieving Letter and Managing HR Challenges

Hi Seniors,

I need your assistance in the following case: One of the employees left the company on 2nd August and sent the resignation email on the 5th of August. All his dues have been cleared, but his relieving letter was not issued, and he is now requesting one. How can I issue a relieving letter for him when he left the company without informing HR and seniors, joined a new company, and then sent the resignation email?

Please suggest a solution for this situation and provide me with a format for the relieving letter that ensures his career is not negatively affected. Thank you for your ideas.

Hi,

It's up to the management to decide whether to issue a relieving letter or not. In such cases, it is not compulsory to issue a relieving letter by any law. If you want to issue a relieving letter, you need to mention the last day of his work in your company, or till the date you have paid the salary for him.

Following is the format:

RELIEVING LETTER

Date

Name:

Emp. Code:

Designation:

This refers to your resignation letter dated 10th August 2009. We wish to inform you that your resignation has been accepted, and you are relieved from the services of the Company with effect from 21st August 2009.

For (company name)

Authorized Signatory

Regards,

Harshad

I agree with Harshad's comments. It depends on your company policy. You may ask him to serve the notice period, or you may relieve him.