Understanding EPF Process: Forms Submission and Monthly Remittance

We became EPF members on 01-09-2006 and submitted the deducted PF amount (for the month of September) directly to the PF office by Demand Draft along with the application form.

I have now deposited the PF amount (for the month of October) in State Bank, and I would like to know the actual process to follow. Specifically, I would like to know which forms I need to fill out.

I am looking forward to your earliest assistance.

Regards,
Nilesh

1) Form 12A - Monthly PF Challans

2) Form 5

3) Form 10

Kindly submit these forms along with deductions to the PF Office every month.

Abhijeet

Dear Mr. Nilesh,

The following process needs to be complied with for PF remittance:

1. Ensure remittance of PF contributions of employees and employers on or before the 15th of the following month for the month of salary disbursed.
2. Fill in a Return copy of Form 12 and submit it to the PF office along with challan copies (marked for PF office) together with the following:
i) Form 2 (declaration forms in respect of newly joined employees)
ii) Form 5 and Form 10.
3. Please ensure that you submit these forms to the PF office with a cover letter and obtain an acknowledged copy for your records.

I hope this clarifies your question.

All the best,
Sagala Amarnath

Dear Friends,

Thank you for the prompt reply. I have some more queries.

1. While applying for PF, we had submitted the PF amount along with Form 12A for the month of September 2006. Hence, I would like to know whether I have to submit Form 12A, 5, and 10 for the month of September as well, or only for October.

2. Also, is there any Form No. 9 that I have to submit?

Regards,
Nilesh

Dear Mr. Nilesh,

The submission of PF returns with a cover letter is common every month. Invariably, Form 12, Form 5, Form 10, and Declaration Form 2 must be submitted monthly. Even if there are no new joiners, it still needs to be filled with "Nil" in the appropriate columns/forms.

Regarding Form 9: This is in booklet form, and you need to fill it out by entering the names of employees, dates of birth, names of fathers/mothers, dates of joining, etc., in the appropriate columns. When PF coverage is extended, Form 9 must be submitted with details of all covered employees in your organization.

Best wishes,
S. Amarnath

This is how the actual process is:

1) You apply to EPFO along with the draft.
2) They give you the PF number.
3) From the next month onwards, you have to pay the contributions along with the challan at the nearest SBI.
4) Now, after all the processing, the EPFO department will issue you a group number/section number. You should normally inquire about this at the EPFO department after two or three months.
5) Once you get the group number, you have to submit Form 9 containing details of employees to the EPF department.
6) Also, you have to submit Form 2, i.e., nomination forms of all employees.
7) Also, from then on, you need to regularly submit 12-A along with a copy of the challan, Form 5, and Form 10 regularly to the department on or before the 25th of every month.
8) At the end of the financial year, i.e., in March, you need to submit 3-A for all employees and also 6A, which is nothing but the annual return.

For any other clarification, feel free to contact me.

Thanks & Regards,
Bhavik H. Chheda
+91-9833009299
Website: www.chhedaconsultancyservices.com

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