Meeting Room Usage Policy

EXACTLY - there is your answer.
I wish you luck, I have had this problem for many years now and it never gets solved. It will not matter what you do, people will still abuse any system you put in place. There will always be managers who think that their meetings are more important than anyone else's.
John in Oz

Hello Nipuna,
Before you implement any new steps,
you must have the mandate of your Apex Management,
Please work on that.
Also why is the third room not preferred?
Go into the details and increase the availability of rooms.
That will ease the pressure to some extent, till effective systems come into force.
From the foregoing discussions it appears
that the matter is not taken seriously by the Top Management.
Please ensure that the right message reaches them.
V.Raghunathan..................................... .................. Navi Mumbai