How Should I Draft an Email and Conduct a Meeting About Our Skill Matrix?

Hi, I am Kavi. I have been assigned the task of analyzing employees' skill matrix. I need to draft an email to all the workers regarding the skill matrix and also conduct a meeting to explain what it entails. Kindly provide suggestions on how to draft the email.

Hi,

Your email could state:

Dear All,

In view of streamlining HR processes and activities across the board, it is imperative that we collate the skills of our employee base. You could then briefly outline the need for this data and its effects:

1.
2.
3.

This would help us at a strategic level, and we solicit your cooperation in this regard. Please revert if you have any queries.

Regards,
abc