Hi! Let me introduce myself first. I am Janavi & Recently joined the group. I have faced this problem when i joined the current organization 2yrs back. I have found many important & useful info from the group for which I am really thankful.
I am at presently working in a Pvt Ltd company which was just a group / agency two years ago. As your query goes, I will narrate the way I did it till now.
I started with gathering info from each functional group in the company. Documented the same. Then went on to make a company manual (with external help). After that formal inception of the company – decided on structure of the company- department structuring -formal appointment letters , Brought in practice dress codes, working hours, Leave policy & management, C&B – Training.
Side by side went on for Shops & establishment registration, PF/ESIC, Employee insurance & medical benefit.
It all depend on size and type of organization .
To start up :
Basic Documents: Offer Letters , Appointment letters, Holiday List as per the Industry Standards, Attendance System: attendance register (with time slot ),Leave Policy , Leave application format
Recruitments& selection: job description, KRAs, procedure for recruitment and selection, strategy of recruitment, sources to get the right candidates. (Placement agencies/ reference system)
Compensation & benefits: Decision for compensation for different positions and different experience levels based on the company and industry standards, like benefits after probation period, different types of incentives , Bonus Policy, profit sharing, etc
Induction: list of documents that are required at the time of appointing, personal details form , employee profile form, employee database,
Employee welfare: - like picnics, corporate lunch,
Performance Appraisal and MIS, Training and Development, Exit system & farewell
– As per the company need.
When this change is taking place you might face a retention problem be prepared for the same. It takes some time for group of people to settle down & accept change. In case you require any more help with formats or any query. Feel free to mail me on [Login to view] .
Hope this gives you some help. Request to all is, incase you can guide me for some more activities or something I have missed in my course, please let me know so the myself & the company can be benefited.
All the best!
Janavi