Seeking Guidance on Essential IT Policies and Procedures: What Should Be Included?

Hi Members,

Good afternoon. I am looking for IT policies and procedures. It would be great if anyone could share the same with me. At least, I would like to know which policies generally come under the same.

Thanks in advance.

Regards,
Vishitha.

Hi, I have information on the IT transfer process that may help you:

The transfer process of any IT asset that needs to be moved from one branch to another starts with approval from the IT head.

The IT Department will prepare the Asset Transfer Form (ATF) and obtain approval from authorized signatories, such as the Senior Manager IT for IT assets, to proceed with the transfer.

Once the ATF is completed, the transfer order number will be provided by the IT Asset Transfer Incharge/Department.

An original approved ATF must be kept by the approving Department (IT) and a scanned/fax copy should be sent to the transferor branch/department and the Accounts Department.

Upon receiving the scanned/fax copy of the approved Transfer form, the transferor branch/department will make 5 hard copies and sign them. One copy is kept by the transferor branch/department, and the other 4 copies are sent to the transferee branch/department along with the assets and gate pass as specified in the form.

The approving department must ensure that transit insurance is arranged by the administration department at the Head Office only if the asset transfer value exceeds Rs.1 Lakh.

The Transferee Branch/department needs to sign all 4 copies of the Transfer Approval Form (ATF) received along with the assets. One copy is retained by the transferee branch/department, and the remaining copies are sent to Asset IT at the Head Office.

Please note: Once the Transfer order number is obtained, and all necessary approvals and signatures are in place for the asset transfer between branches, it is essential to inform Asset IT (IT), Admin, the respective Branch Head, and Admin on the day the asset is transferred from the transferor branch to ensure the asset is insured during transit.

No assets should be transferred without informing IT, Admin, and the Branch Head.

Thank you!

Below is the transfer process of any IT asset that needs to be transferred from one branch to another.

Approval will be given by the IT Head for transferring the IT asset from one branch to another.

The IT Department shall prepare the Asset Transfer Form (ATF) and obtain approval from the authorized signatories (i.e., Senior Manager IT for IT assets) for the transfer of the asset.

Once the ATF is completed, a transfer order number will be provided by the Asset IT team.

One originally approved ATF must be retained by the approving Department (IT) and a scanned/fax copy should be sent to the transferor branch/department and the Accounts Department.

Upon receiving the scanned/fax copy of the approved Transfer form, the Transferor Branch/Department should make 5 hard copies and sign them. The transferor branch/department will keep one copy and send the remaining 4 copies to the transferee branch/department along with the gate pass and the assets mentioned in the form.

The approving department must ensure that transit insurance is in place by the administration department at the head office only when the asset transfer value exceeds Rs. 1 Lakh.

The Transferee Branch/department must sign all 4 copies of the Transfer Approval Form (ATF) received along with the assets. The transferee branch/department will keep one copy and send the remaining copies to Asset IT at the head office.

Please Note: Once you receive the Transfer order number and the necessary approvals and signatures for transferring the assets from one branch to another, it is mandatory to inform Asset IT (IT), Admin, the respective location Branch Head, and Admin on the day the asset is transferred from the transferor branch to ensure the asset is insured during transit.

No asset will be transferred without informing IT, Admin, and the Branch head.