Need Help Crafting a Leave Policy for Our Engineering Construction Company – Any Suggestions?

Hi all,

I was very much impressed by all the articles and am proud to be a part of this HR community. Can somebody help me in framing the leave policy for our organization? We are an engineering construction company. Currently, we follow a 15-day (paid) annual leave structure. My Managing Director has asked me to increase it to 22 days and divide it into Casual leave, Sick leave, and earned leave. I am the only HR person out of 100 employees, so there is nobody to discuss this with. Can anyone please help me out?

Thanks & Regards, Gowri

Dear Gowri,

I welcome you to this forum and trust that you can learn a lot and contribute more to the members in this forum.

Some time back, I worked in a construction concern in Chennai. What leaves are available for staff?

- Earned Leave
- Sick leave or medical leave
- Casual leave
- Maternity leave

and the list goes on...

You have to divide 22 days into three categories:
1. Casual leave
2. Earned leave
3. Sick leave.

Casual Leave:

The un-availed casual leave in a particular year will not be carried forward to subsequent years. As the word itself conveys the meaning, this leave is taken for a casual purpose, and the reason for taking leave need not be indicated.

Sick Leave:

The staff can take leave under this category, and the leave should be supported by a medical certificate and fitness. This leave can be accumulated and carried forward to subsequent years.

Earned Leave:

One can accumulate this leave and carry it forward to subsequent years.

For formulating a leave policy, my suggestions based on a little experience:

a. Decide who is the leave sanctioning authority and the number of days they can sanction.
b. Format the leave application form.
c. Maintain a separate register for each employee under each kind of leave.
d. You can suggest to your MD that since leave is a very sensitive issue and pertains to all staff, employee views can be obtained. If that is not possible, at least the heads of various units in your concern can be consulted.
e. Based on the feedback, prepare a proposal for your MD.

In our organization, we have 48 days of leave - Casual leave (8), Earned Leave (30), and Medical leave (10).

I hope the above very brief details will be of use to you. If you need more information, please let me know, and I will try to provide further details.

Wishes,

Senthil Raj
Email: karpavi_raj@yahoo.com
Phone: 0-9871-487138

Hi,

I would say there is no need to go for CL, PL, SL. It would increase your paperwork and workload. Instead, give 22 days and let them enjoy the way they want. Only impose a few conditions like prior approval, intimation, etc., so that organizational activities do not suffer.

Jitendra

Hi Gowri,

Leave can be divided into three main categories: casual, sick or medical, as well as earned leave. During my summer training, I got to know about one more category, which is half-day leave. In this category, the employee can either leave the office early or come in after half a day.

Earned or paid leave should be treated as a reward, and employees should feel good about receiving them.

Hope these tips can be beneficial for you.

Pragati