Foot on the "MEETING ROOM' table:
The Best Solution is: Make a Notice from the Management duly signed by the Managing Director or Executive Director:
PROVISION OF MEETING ROOM FOR COMPANY MEETINGS:
'This is to inform all concerned that the MEETING ROOM is for the exclusive use for the purpose of conducting meetings, seminars and conferences only.
Accordingly Meeting room will be available for the exclusive use of the said above only for exact duration, for conducting meetings etc. which should be preplanned and informed to the secretary who has been entrusted with the assignment directly reporting and taking approval from the Managing Director/CEO.
Meeting room will be 100% maintained by the management, by providing writing pads, pencils and pen, drinking water. This will enble the attendees to concentrate on the meeting with excellant results.
Therefore any proposed meeting room use should be communicated to the secretary in writing by the concerned department head in the format available with the secretary.
Secretary will keep the key of meeting room and will take orders only from the Mangaging Director for discharge of this duties.
Therefore secretary will receive requests and schedule the meeting room availability as per the demand and supply basis, and maintain the schedule day to day basis.
Attendees for the meeting will enter the Meetign Room at the appointed time and once the meeting is over the meeting will locked immediately.
No one should remain in the meeting room for their personal work, or once the concerned meeting has come to end.
Therefore kindly arrange to co-operate in the matter.
Any suggestion are welcome and should be addressed to the Managing Director for decision.
Looking forward to a cordial relationship for best use of Meeting Room
With Regards,
For XYZ Co.Ltd.
MD/CEO
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Once this is done whoever misuse will be totally eliminated from the meeting room leave along where he keeps his legs later on.