How to Handle PF Inspector Demands for Records at Branch Locations in India?

Hi,

We have 2000 employees across 70 locations (branches) all over India. Whenever the PF Inspector comes for inspections, especially in branches mostly in the southern region, they demand Cash & Bank Books, Ledgers, Audit reports, Attendance Registers, Salary Registers, Forms 3A, 6A, Form 5 & 10, and also request the registration details for that specific location. We maintain all records in our Mumbai office, and due to confidentiality reasons, I am unable to provide all records to the branches.

Could anyone suggest what response I should give them?

Thank you.

Dear,

In that case, you should send a photocopy of Form 2 and 5 of the employees of that particular branch and send one photocopy of the inspection report to all your branches. Inspectors are creating issues for the sake of money; otherwise, this should not be an issue.

You can send the PF number of the particular branch to that branch and send a photocopy of the return showing those members.

Regards,
J. S. Malik