Steps Required When An Employee Dies?

Hey all,
I am a management trainee doin my summer internship. I have been asked to make a process flow showing the steps required when an employee dies by all departments hr, admin, accounts, payroll.
I will be speaking to concerned people in the departments but was wonderin if you guys could help with a broad giudelines of the information i should be looking for!!
Thanks!!
Betsy

Hello Ravi,
This is a typical case of highlighting the importance of punctuation.
Please correct me, if I am wrong. I think, Betsy note should have been
"....I have been asked to make a process flow showing the steps required, when an employee dies, by all departments hr, admin, accounts, and payroll."
Have a nice day
Simhan

You are most welcome. Here are two more such statements that I use in my Author Workshops:
The court scribe noted the judgement about an accused as "Save him not hang him." You as the prison officer has to take action. What will you do?
The other one is "The teacher said the boy is a fool". Where will you insert punctuations to make it clearer.
Have a nice day
Simhan

Hi Betsy,
First information to be sought (not from the departments, though) is whether the death took place at the workplace during work hours (including travel to/from workplace) or otherwise. An important information also needed is whether the death was natural or due to an accident/work hazard. This information is required as action in both the cases action is different.
Second step is to find out if the Organization has Insurance for its employees, whether it covers natural death or only accidental. Find out if the Organization maintains nomination details for compensation disbursal, etc.
The departments themselves will let you know how they handle such situations; so just be prepared with answers to these questions.
Regards,
Neeraj K. Singh

Hi,
Sorry for the punctuation error.
The company does have Group personal accidental insurance.
I was wondering if any of you could help with a Death process flowchart. I am gathering information but a flowchart would help me gain greater clarity and probe with relevant questions
Thanks,
Betsy

Betsy,
I am an acdemic and do not know what you mean by "Death Process Flowchart". However, as an ex-industrial engineer, I know how to draw charts if you provide me with all the information. The information required is all the activities that take place in sequence.
There is flow chart for accident reporting at http://www.southwark.lgfl.net/Common...gGN010.pdf.pdf
Please see if it is of any help.
Simhan

Practical steps when an employee dies

When an employee dies, you will have to deal with payroll and pension issues. You will also have to make temporary arrangements to cover their work.

Payroll issues

You or your payroll department, if you have one, must calculate the final pay amount owed to the employee. You should make sure this is paid to the deceased employee's personal representative, usually the executor of the estate.

You will need to consider whether the employee was:

due any outstanding payments of wages

due tax credits

due to make payments from their salary, such as student loan or child support payments

receiving statutory payments, eg maternity pay

a member of a company share scheme

Payments made after an employee's death are still subject to the same tax rules as normal. However, Class 1 National Insurance contributions (NICs) - from both employer and employee - do not have to be made. See our guide on how to manage National Insurance.

You will also have to remember to complete a final P45 form on behalf of the deceased employee.

For information on deducting tax and NICs from the final payment, download the employer's further guide to PAYE (Pay As You Earn) and NICs from the HM Revenue & Customs (HMRC) website (PDF) - Opens in a new window.

Occupational pension schemes

A surviving spouse or other dependants may be entitled to receive a survivor's pension.

In some cases, a lump-sum payment may become available. This will often be paid to the surviving spouse, or to a person named on the employee's nomination form, or to the executor of the estate as decided by the scheme's trustees.

If the pension scheme is trust based, the trustee chair of the pension scheme will be able to provide further detail on any payments which need to be made to the deceased's dependants.

If the pension scheme is contract based (eg a group personal pension), you will need to approach the scheme provider. They will be able to advise on any death-in-service benefits that are due.

Staffing issues

You will have to make arrangements to cover the deceased employee's work.

In the short term, you could:

reallocate work to existing staff

take on a temporary member of staff, eg an agency worker

You can then begin your recruitment process to find a replacement.

I guess ur boss has probably asked u to prepare a policy mannual...... check with him and clarify ur doubts....