Is There a Hassle-Free Way to Automate the Employee Exit Clearance Process?

Hi, Greetings. I need some information on the employee exit clearance process. As far as I know, it's the responsibility of the exiting employee to get clearance from all department heads in the prescribed form. It's quite a hectic process, and the employee has to spend 2 to 3 days for this purpose. At the end, he feels frustrated and embarrassed.

I would like to know if any company follows an online exit clearance system or automation of the exit clearance process. Kindly let me know with more details. I would be thankful.

Regards,
John Prathap Kumar

Dear John,

Automation of the exit clearance process is available. In this process, you can configure a workflow wherein the HR generates an online format and it is sent through internal mail/Outlook to the respective department heads for remarks or closure. However, it has a drawback in terms of the respective department heads not seeing their mail in time, thus leading to more delays.

Hence, the current system of the employee himself/herself moving around and getting the exit form filled in seems to be the ideal solution.

Regards,
P. Arunkumar

Dear Arun,

Thank you for your response. I would like to know about companies that offer online or automatic exit clearance processes. Do you have any information on this?