Dear Freinds,
Question: What measures are suggested to enforce punctuality in attendance??????
Answer:
I have come across that employee don't want to maintain punctuality in attendance. Let us we should know how to maintain punctuality in attendance.
Right now where I am working, there is no any problem in punctuality but when I was in Mumbai, I was facing this tipical problem and I had tried my level best for puncuality and I succeded up to 75%.
Punctuality in attendance and unfailing observance of work discipline in all spheres are watch words of an organisation for its success. In this context, it is felt that only the existing instructions on attendance need reiteration but also the following additional guidlines, strict enforcement of which with immediate effect is must.
1) the attendance register will be made available to the members of the staff well before the commencement of the working hours at each section/branch and it shall be withdrawn 15 minutes after the commencement of the working hours and kept with the section/branch incharge or responsible official and the employees/workmen who will come thereafter shall be marked "LATE"
Example: I went to my project site Power Grid Corporation of India Limited, Hiryur, Karnataka and I was discussing with PGCIL DGM. During chat, an employee came and asked for attendance register. DGM given him but he marked him "LATE". I asked what ur action will be if he ll be 03 days late during a calendar month????? He replied, we will deduct 1/2 days salary as per circular.
2) an employee coming after 15 minutes of the commencement of the working hours shall sign the attendance register in the presence of the section/branch incharge and verbally explain the reasons for his delay in attendance.
Example: When I was in Mumbai, 60% employees are coming from local train and they are habitual of being late. When I was asking why...they used to reply that Sir train is late.................
3) an employee, who comes more than 01 hour late, shall submit his explanation in writting for late coming after which he may be permitted to join duty.
4) an employee who come late habitually may be refused permission to join office and asked to submit leave application or may be marked as habitual comer.
Example: When I was in Surat, I used to enforce to return to home. I got success after 03 months application of this idea.
5) unpunctual attendance or unauthorised absence shall be treated as acts of misconduct making such employes liable to disciplinary action.
Note: Basically, it applies in big concern where channels are more and more.
6) as regard departure, the attendance register will be made available only at the close of the working hours and the section/branch incharge shall ensure that in no case, the entries made in the attendance are at variance with the actual timings of departure.
In some company PUNCHING CARD system is working where there is no such type of exercise. Its very easy to identify the late comer and early going......
7) to ensure this, the attendance register shall also be occasionally checked at higher level and appropriate notings made immediately after the opening and closing hours.
8) leaving office earlier than the scheduled time of departure and any failure on the part the employees to record the time of departure before leaving office shall also render them liable to disciplinary action.
9) no employee, who is found to be coming late for more than 01 hours habitually, shall be allowed to join his duties except in cases he had obtained prior permission from the section/branch incharge for attending late on grounds such as seroius illness in the family etc......
Comments: Now a day, most of the IT or Big company is using electronic card system so old fashion is only becoming show now. Any way, we are supposed to enforce some measures as above mentioned to maintain the punctuality. It is nothing but it is part of Disciplne. If we are discipline, we can acheive our target.
Welcome for more comments.
Regards
Sidheshwar
Question: What measures are suggested to enforce punctuality in attendance??????
Answer:
I have come across that employee don't want to maintain punctuality in attendance. Let us we should know how to maintain punctuality in attendance.
Right now where I am working, there is no any problem in punctuality but when I was in Mumbai, I was facing this tipical problem and I had tried my level best for puncuality and I succeded up to 75%.
Punctuality in attendance and unfailing observance of work discipline in all spheres are watch words of an organisation for its success. In this context, it is felt that only the existing instructions on attendance need reiteration but also the following additional guidlines, strict enforcement of which with immediate effect is must.
1) the attendance register will be made available to the members of the staff well before the commencement of the working hours at each section/branch and it shall be withdrawn 15 minutes after the commencement of the working hours and kept with the section/branch incharge or responsible official and the employees/workmen who will come thereafter shall be marked "LATE"
Example: I went to my project site Power Grid Corporation of India Limited, Hiryur, Karnataka and I was discussing with PGCIL DGM. During chat, an employee came and asked for attendance register. DGM given him but he marked him "LATE". I asked what ur action will be if he ll be 03 days late during a calendar month????? He replied, we will deduct 1/2 days salary as per circular.
2) an employee coming after 15 minutes of the commencement of the working hours shall sign the attendance register in the presence of the section/branch incharge and verbally explain the reasons for his delay in attendance.
Example: When I was in Mumbai, 60% employees are coming from local train and they are habitual of being late. When I was asking why...they used to reply that Sir train is late.................
3) an employee, who comes more than 01 hour late, shall submit his explanation in writting for late coming after which he may be permitted to join duty.
4) an employee who come late habitually may be refused permission to join office and asked to submit leave application or may be marked as habitual comer.
Example: When I was in Surat, I used to enforce to return to home. I got success after 03 months application of this idea.
5) unpunctual attendance or unauthorised absence shall be treated as acts of misconduct making such employes liable to disciplinary action.
Note: Basically, it applies in big concern where channels are more and more.
6) as regard departure, the attendance register will be made available only at the close of the working hours and the section/branch incharge shall ensure that in no case, the entries made in the attendance are at variance with the actual timings of departure.
In some company PUNCHING CARD system is working where there is no such type of exercise. Its very easy to identify the late comer and early going......
7) to ensure this, the attendance register shall also be occasionally checked at higher level and appropriate notings made immediately after the opening and closing hours.
8) leaving office earlier than the scheduled time of departure and any failure on the part the employees to record the time of departure before leaving office shall also render them liable to disciplinary action.
9) no employee, who is found to be coming late for more than 01 hours habitually, shall be allowed to join his duties except in cases he had obtained prior permission from the section/branch incharge for attending late on grounds such as seroius illness in the family etc......
Comments: Now a day, most of the IT or Big company is using electronic card system so old fashion is only becoming show now. Any way, we are supposed to enforce some measures as above mentioned to maintain the punctuality. It is nothing but it is part of Disciplne. If we are discipline, we can acheive our target.
Welcome for more comments.
Regards
Sidheshwar