Occupational Summary
Coordinate and maintain an efficient office operation and perform responsible administrative duties of a complex and confidential nature in support of office activities to relieve the supervisor of various administrative responsibilities.
Work Performed
Implement new office methods and procedures to ensure accuracy and efficiency; ensure accurate maintenance of office records, manuals and documents keeping abreast of new policies and procedures; interpret new directives, policies and regulations and inform appropriate personnel of changes. Coordinate all office functions to include but not limited to staffing, training, personnel, supplies, equipment maintenance, repairs and renovations.
Resolve office problems independently and facilitate solutions; confer with supervisor to resolve more complex situations.
Recommend various personnel actions including but not limited to hiring, performance appraisals, and promotions; make work assignments and review and edit work of lower rated personnel.
Assist in the preparation of complex and diversified office and special budgets making recommendations and projections based on knowledge of program activities and office operations; verify and reconcile expenditures of budgeted funds and develop cost comparisons; prepare and process financial documents; prepare, compile and analyze complex reports, proposals and documents including but not limited to financial and monthly reports and personnel records.
Assist supervisor in planning and implementing office development based on knowledge of current office operations.
Coordinate and schedule arrangements for meetings, conferences, seminars and patient appointments. Perform clerical duties as required in support of office functions including but not limited to composing and typing letters, reports and correspondence; take dictation and minutes; maintain appropriate files; screen and route mail and documents. Perform other related duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.