Competency Gap Analysis Tool: How Do You Identify and Address Skill Gaps?

Friends,

This is a simple tool useful for competency gap analysis. There are two spreadsheets in the file: one showing the required level of competency and the other showing the actual level. The required level is marked with blocks in black color code, while the actual competency level is marked with green blocks. The red blocks indicate the gaps that require training.

Please share your comments and suggestions.

Regards,
Shijit.

Keep on posting, Shijit. It is a nice one.

And, Vksaini, everything is not meant for MNCs. If you find it at the initial level of mapping, it can be applied in a small organization. If you want to criticize it, then do it in the way of HR. The language you used is not supposed to be used by an HR professional. Please think it over.

Thank you, Urvashi, for your compliment and encouragement. Definitely, it's not a tool for a big MNC. It's a simple tool that could be adapted to a small organization or a department. For the further refinement of this tool, I request suggestions and corrections from people who have knowledge in this field.

Regards,
Shijit.

Hi Shalinie,

Thanks,

Competency-based appraisal input could be one method. Generally, a time period is arrived at for the assessment. Ideally, it could be one year, I guess. Both the required competencies and actual competencies need reviews at appropriate intervals to ensure that the right competencies are defined for the job and the right level of competencies are possessed by the job holder. In a smaller organization, this could be arrived at with simple focus group interviews with the respective functional heads.

Regards,
Shijit.

Hi Shijit,

I am a newbie on Excel. I request you to please give me an example of how to work on this. I am working as a quality analyst in a medical transcription company.

My email is mubeen.khan@spicity.com.

Thank you so much.

Mubeen

Hi Shijit,

Thanks for sharing such a wonderful and useful sheet. I found it very beneficial for my organization and have started the process of implementation.

Thanks again.

Koshy

Dear Shijit,

Kindly brief us on how to use and execute the Competency Gap Identification Tool.

Dear Simmi,

It is a humble request that first you do some study on competency mapping on your own, then you will find CM easy to understand. This practice will enhance your ability.

Hope you understand and don't take it otherwise.

Regards,
Prashant

Hi,

This is not the right approach to mapping the competency/skill. You should have some analytical approach to identify competency, such as competency norms questionnaires, etc.

Dear Shijit,

This is an excellent chart for competencies and competency gaps. You have worked a lot on this. I would appreciate it if you could provide at least one example on this chart so that it will be clearer to us. Thanks for providing such a fantastic tool.

Meesal

Hi Shijit,

It is a wonderful tool that can be used for competency mapping and performance appraisal. Keep sharing such techniques.

With warm regards,
Ronal

Hello everyone, I am preparing a competency matrix for our employees working in different areas. Could you please help me to prepare the competency matrix that includes skills related to Environment, Health & Safety?

Hi, First of all, you need to define the desired skills required for the execution of work. Then evaluate employees' current skill levels, which are each employee's current capability to execute the work. Finally, match the information to a skills matrix.

Resources for Skill Development
You have a lot of resources available online. Refer to them for ideas. However, skill sets related to your field are better known by you alone. If you are unable to prepare on your own, hire a professional consultant who can assist you with the process initially, and thereafter, you can manage it.