How Do You Write a Heartfelt Condolence Email to Office Staff? Seeking Your Templates

Hi, I am sure every HR person will face a similar kind of situation during his/her career in HR. Let's equip ourselves with the right templates/draft copy on this matter. One of our office colleagues' father passed away yesterday, so I need to send an email to the office staff. I have drafted one, but I believe there is room for improvement. I request the HR fraternity to share their email templates on the subject.

Mail Draft: "Our heartfelt condolences to 'Emp Name.' We pray that the almighty gives her all the strength to overcome the irreplaceable loss of her father, Mr. xxxxxxx, who passed away last evening. May his soul rest in peace."

Regards, Cirus

Hi,

28 views and no replies. Come on, guys, share your templates (if any) or suggestions on this.

Regards,
Cirus

To add on: You could mention the nature of death. And you could also request a silent 2-minute prayer for all of them to observe. If required, you could mention if anyone is leaving from the office to her place, and if so, the time.

Here is the corrected text with proper formatting:

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Please find the below as requested;

It is with deep sadness that I inform you of the demise of Mr. <Emp Name>'s father, who passed away last evening. Our deepest condolences to him and his family for their loss, and may Almighty rest his soul in peace.

Thanks

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I have corrected the spelling, grammar, and formatting errors in the text to ensure clarity and coherence.

Dear all,

It is with deep sadness that I inform you of the passing of Mr. <Name>, who tragically died last Saturday in a car accident.

Jagdeep joined us in <Month year> as <position name> and was based at <location>. The incident occurred on Saturday morning when his car was involved in an accident, resulting in his death and that of the co-passenger. He was just <age> years old and is survived by his wife and two children.

Our heartfelt condolences go out to him and his family for their loss, and may his soul rest in peace.

Regards,

Heartfelt Condolences

Dear All,

I want to share with great sorrow that my Mother/Father passed away yesterday. May God give her/him eternal rest and may his/her soul rest in peace. We extend our heartfelt condolences on the bereavement caused. We pray for the deceased and his/her family to regain strength from this, be strong and patient. May God give the family the strength and the courage to bear this irreparable loss. Please keep the family in your thoughts and prayers.

Regards,

We are saddened by the sudden demise of our dear colleague, Mr. XYZ, yesterday. In this tragic moment, (Company Name) stands together in offering our heartfelt condolences to XYZ's family. He is survived by his parents, wife, and son.

By his friendly nature and ever-smiling face, XYZ captured our hearts during his brief period with (Company Name). He played an important role in bringing the management team together. He was always supportive, open to feedback, and creative with his work approach.

XYZ's loss is irreplaceable, and his memories shall always remain with us. We pray to God to give strength to his family to overcome this tragedy. We stand together in support of XYZ's family in this difficult time.

Let us assemble today at 12 pm at your common assembly place in your respective work location or stand at your workplace to pay your respects to the departed soul and observe two minutes of silence.