New HR Assistant in a Company Without an HR Department: How Do I Build It from Scratch?

Hello,

I had joined Laxmi Civil Engg. as an HR Assistant 3 months back. There is no HR department in this company. I have to develop... I started working on the salary structure. Please tell me how to develop and what I need to do for the development of the HR department.

Dear Priyanka,

I believe you should start with the Organizational Structure. Analyse the reporting pattern. Describe the responsibilities of each person clearly.

After this, find out their existing salary structure (if they have any). If they don't, please search and download the basic format of a salary structure (on citeHR itself). This will give you a clear idea.

I would suggest that you find the industry standards for salary range. From this information, design a fitment that can be considered for approval from the Management.

Dear Priyanka,

It seems from your post that you are in a tricky situation. Since you are already three months in the company, by now you must be well aware of the organizational structure. Firstly, you should have all the information regarding each and every employee (like DOJ, designation, promotion, transfer, last increment given, etc.) working in the organization along with their respective departments. Next is to find out the salary and wages of each and every employee along with their grades and scales (if any). Now, since you are not a compensation and benefit management specialist, the best and easiest possible way to build a salary structure is to compare the salary structure of similar industries and build one of your own. Of course, in this case also, you have to at least know the basic things of building a salary structure (like building grades and scales, increment time span and amounts, promotion fitments, Evaluation Bar, etc.). Finally, you can create a wage matrix of your own as per the requirements of your company and get it validated by the top management.

Regards,

Awvik

Hello, sir... My name is Ravikumar. I previously worked at Janalakshmi Micro Finance Pvt Ltd. During that time, the company deducted my PF money as I did not complete 6 months before leaving the job. Could you please advise me on what I should do to claim my previous PF money? Please message me.

Hi Priyanka,

Ash and others are correct! It is a critical task, but not difficult!

Please note that you should do the following:

- Study the history of the organization first. There can't be a worse HR than one who does not know about his/her company. Please ensure that this is done in the very first step!
- Design the Org Chart. Create an Excel file that shows your organizational hierarchy! In case yours is a big company, then create it for the departments.
- Try to formalize the job descriptions, salary structures, and policies.
- Please ensure that you have leave, payroll, recruitment, and discipline policies to start with as they are most essential.
- Write down processes for recruitments, payroll, and separation and jot down the consultants for the same.
- Formalize the consultant agreements and have them standardized (since yours is an engineering company so I am assuming that there must be a lot of recruitments).
- Once all this is done, then you are through with the primary setup and ready for the secondary one!

Contact us again for the secondary setup once you are through with the primary one!

Best of luck!

Thanks

Dear Priyanka,

As you are setting up HR practices within this organization, you should first understand the business processes. What is the business organization doing? What are the processes?

Next, focus on creating job descriptions for all positions. By doing so, you can start implementing the theoretical aspects of HRM.

Regards,
Amol