Need Help with Formats and Usage of Warning Letters and Charge Sheets – Can You Guide Me?

Respected All,

Please send me the format of a warning letter, show-cause letter, charge sheet, and other similar documents. Also, guide me on how to use these documents.

My email ID is shekhar@fepl.net.

Regards,
Shekhar Srivastava

Dear Shekhar

Pls. find below a sample of general charge sheet.

Regards
Rahul

To
XYZ
1845, sector – 46
Gurgaon (HR)

It is reported against you that on 28/03/09 at pm when you came to serve your duty in B shift, the security guard said to you that you are coming late daily, then you got furious and started abusive language to him.(Mention Abusive language), tu mujhe late aane se rokne wale kaun hote ho, tumahara level hi kya hai.).

Security Manager also requested you not to quarrelling and misbehaving with security guard but in spite of this you continuously murmuring and went in office.

The above act, as alleged to have been committed by you, amount to misconduct which, if proved would warrant serious disciplinary action against you.

Accordingly, you are hereby required to show cause within 10 days, days of the receipt hereof as to why you should not be dismissed or otherwise punished.

Should you fail to submit your explanation as required, it will be presumed that you admit the charges and have no explanation to offer and the matter will be disposed of without any further reference to you.

Since the charges leveled against you are of grave and serious nature, you are hereby suspended pending further proceedings and final order in the matter.

The receipt of this letter should be acknowledged.



For ABC Auto Components


Rahul Yadav
A.M. - HR

Sample of Warning Letter for your information.

Warning Letter in case of absence without information

Date: ____________
To
Mr. [Employee's Name]
Designation: [Employee's Designation]

Sub. – Warning Letter

Mr. [Employee's Last Name],

It has been observed that you have proceeded on leave without prior permission from the concerned authorities, resulting in willful insubordination and gross negligence of duties in your capacity as [Employee's Designation].

Absenting yourself from duties without prior intimation is misconduct for which you are making yourself liable for necessary action.

You are hereby warned to refrain from such activities; failure to do so shall invoke appropriate action.

You are further advised to submit a written explanation for your unauthorized leave as soon as you receive this letter or as soon as you resume duties.

Kindly treat this as very urgent.

For [Company Name]

Ref: HO/HR/Notice-2008

December 3, 2008

To,
Mr. NAME
Designation:
Department: .

It has been reported against you as under:

On 3rd December 2008, we found you absent or on leave without approval, and also, you were avoiding communication on the official cell phone, for which you were also warned before for the same misconduct. The act alleged to have been committed by you amounts to misconduct.

Accordingly, you are hereby called upon to submit your written explanation and show cause why disciplinary action should not be taken against you.

Your explanation must reach the undersigned within 48 hours. Should you fail to submit the required explanation, the matter will be disposed of without any further reference to you.

AUTHORISED SIGNATORY

Copy to: MD, Chairman, Dept. Head.

Strict Warning Letter

Ref: HO/HR/Notice-2008

To

Mr................
Emp. No.........
Designation:.....

Your explanation dated.....in reply to the show cause notice/letter of charge dated..... has been found to be unsatisfactory.

The gravity of misconduct committed by you is such that it warrants severe punishment. However, we are taking a lenient view this time and have decided to award you this stern warning.

Should you repeat any such thing in the future or commit any other misconduct, we will not hesitate to take strict disciplinary action against you.

Authorized Signatory

Copy to: MD, Chairman, Dept. Head.

Ref: HO/HR/Notice-2008

4th December, 2008

To,
Mr. XYZ
Designation: _______________

Your leave record shows that you are in the habit of being absent off and on. Despite being verbally advised and warned to improve your attendance, you have not shown any improvement. You were absent again on 3rd December, 2008 without any authorization or approval. You are being given another opportunity to correct yourself, and in case you do not show any improvement, we will have no alternative but to take a serious view of your actions. You are strongly warned regarding your absence on the mentioned date.





AUTHORIZED SIGNATORY

Copy to: MD, Chairman, Dept. Head.

Hi,

Can you please let me know the difference between a Warning Letter and a Show Cause Notice? Kindly also explain the difference in legal terms.

Thank you.

Regards,
Ash

Hi there,

I need the letter regarding the termination hearing.

Regards,
Priya

Rahul- CAN U REALLY MAKE USE OF A WARNING/ SHOW CAUSE LETTER LIKE THIS????? :?:
and Shekhar -- did u really take it seriously ??? :!:
- K

Hi,

Kindly let me know the scenarios where a show cause and a warning letter are to be used. This will enable me to differentiate between a show cause and a warning letter.

Thank you,
Ash

Hi members,

It's really very urgent. I need to give a letter to an employee for being absent from his job without any prior information to their senior, resulting in no arrangements for the reliever and giving wrong information about their presence on-site. Can anyone help me?

Regards,
Suman

Warning Letter

Dear Mathew,

This is to inform you that on 15th April 2016, we received a complaint against you regarding your involvement in improper behavior with your senior, Mr. Robin Smith. Additionally, you have failed to follow the instructions provided to you.

The above misconduct is a serious offense according to company norms and may lead to strict action against you.

It is in your best interest to apologize for your misconduct by writing a formal apology letter to your senior. Please consider this letter as the first and final warning for your actions. This serves as a final opportunity for you to rectify your behavior. Failure to do so will result in strict action being taken against you.

Regards,
Julia Mars
HR Manager
ABC Corporation Pvt. Ltd.