New HR Coordinator in a Small IT Company: What Should I Know About My Role?

Hi All,

I've been selected as an HR Coordinator in a small IT company and am going to join very soon. I would request all the seniors and experts here to advise me about HR Coordinator's roles and responsibilities. I have worked only as a Senior Recruiter for about 2 years, but I'm new to the generalist profile.

Please help me with the do's and don'ts in my new role.

Thanks and Regards,
Deepak

Hi Deepak,

Congratulations on your new job! As you are about to start in the new profile "Generalist," you need to understand what a "Generalist Profile" entails.

This profile involves nearly every activity related to post-recruitment and pre-recruitment. Firstly, you need to grasp your company's criteria for hiring. For instance, if it's an IT firm, you should know the experience they seek, the technologies involved, and more. I assume I don't need to explain this part as you have good experience in recruitment! 😛🌟🌟

Next, when it comes to joining, you have to handle all the paperwork, including issues like the joining letter, appointment letter, and employment agreement (as most companies follow a one-year agreement). You also need to inform new joiners about company policies and procedures (HR policies), allocate workstations and teams, issue stationery and ID cards, assist with bank formalities and PF forms if applicable, introduce new joiners to team members, enroll them in attendance and salary systems, manage their leave status, address any arising issues, and handle exit formalities (which involve exit interviews, issuing relieving letters, no dues letters, and experience letters).

Apart from these responsibilities, you also need to manage timesheets if your company uses them, organize motivational programs, provide training, and plan extra activities like parties, outings, and get-togethers.

I hope this information proves helpful to you! 🌟🌟

Regards,
Ankita Batham
HR
TIS
Everyday Starts with Some Expectation. But, Ends with Some Experience

Hi Ankita,

Thank you very much for the information you provided; it has doubled my confidence. I really appreciate the efforts made by CiteHR to provide a common platform for beginners and leaders, as learning is a never-ending process. Once again, I thank you for sparing time to answer in the middle of your weekend.

I also invite others to share their experiences when they got into their first job in HR.

Take care,
Deepak

Hi Deepak,

Congratulations! :-P

From my side:

1. Please try to be a good listener to disgruntled employees.
2. Please impart confidence in employees so that they feel "empowered" and have increased productivity.

Regards,
Tomojeet

Dear Seniors,

Kindly help me. I am working with ISP Co. as an SN Coordinator. It's a new profession for me. I need help with the subject of informing all our staff about the joining of our new employee to our organization. Kindly assist and send a draft for the communication. Your help is highly appreciated.

Thanks and regards,
Ahmed
Saudi Arabia

Hi,

Congrats!

I would suggest, please try to understand the purpose of the company hiring you. What exactly do "THEY" expect from you? After that, prioritize your work and execute accordingly.

Get the purpose of your role clear, and then you could also seek help under each area on what you can contribute. Sometimes, we tend to go a bit out of our way and do more, which may make the employer feel that you are not doing what is assigned and you are lacking direction. I hope you got the message!

Good luck!

Dear Deepak,

As a fresher in the department, your managers would expect the following from you:

- Be attentive and receptive to the advice coming your way.
- Be open to feedback at all times.
- Always maintain a smiling demeanor.
- Focus on offering solutions rather than just providing help.
- Avoid contradicting others unless absolutely necessary.
- Engage well with people, but prioritize communication through emails.
- Maintain a positive attitude.

I believe these guidelines should serve as a good starting point for you. Please let us know if you find this helpful or if you have any questions.

Thank you and best of luck!