Dear,
Here is the laptop policy format mentioned below:-
Policy objective
To ensure proper management, usage and security of the laptops issued to Employees of ------- (company name).
Application
This policy applies to all those employees who have been issued a Laptop.
Eligibility
Laptops will be allocated to users based upon job responsibilities, demonstrated need and solely by the Managements discretion.
Criteria for selection
• Employees who travel very frequently as a part of their job(Ex: Sales)
• Employees who heavily use computer during their business meetings, presentations and after office hours.
• Employees who need to use computers on a support call to install, test or for Demo purposes.
Approval process
All requests for employee Laptops must go through an approval process that will involve approval from the HOD and the Director. The applicant must first secure approval from the department head, who will submit this request via Email to the System Administrator. The System Administrator forwards the request and his recommendation to the Director for final approval.
After acquiring approval, orders for laptops must be processed through Systems Administrator. The Laptop must be a configuration; model and brand approved by the company and must meet or exceed standard specifications.
The process for turning in and receiving Laptop is documented through the completion and signing the appropriate Form by the employee as well as the SA*.
Following are the terms and conditions that apply to employees who are issued a Laptop:
Ownership of the Laptop will reside with the company and the same shall be returned to the company upon resignation by\termination of the employee.
It is the employee’s responsibility to take appropriate precautions to prevent damage to or loss/theft of the Laptop.
The Laptop will be configured with a standard suite of programs that are appropriate for the type of computer that the employee receives based upon company software standards. It is also possible that other applications will be provided to the employee by the company based on their professional needs or the requirements of the Laptop.
The laptop would be submitted to the systems administrator during any long-term absences (1 months or more), unless the employee gets an approval from the Director.
The Employee may not download games, entertainment software, sexist, obscene materials or personal finance software on the company owned laptop.
The Employee is responsible for maintaining monthly backup files of their Laptop as an added precaution against data loss.
To ensure that virus protection and other security patches are current, users must take responsibility that security updates are done on the Laptops on regular basis.
Employee is responsible for the loss of the laptop if they do not follow company policy for safeguarding it on the premises or if they lose it outside of the building and hence the cost of the instrument may be recovered from the Employee.
In the case of any damage to the laptop due to employee’s negligence/ misuse, the cost of the damage would be recovered from the employee. If the damage is irreparable then the cost of the Laptop would be recovered.
The company reserves the sole right to cancel the eligibility to have an company Laptop at any time without giving any prior notice
While returning the Laptop the employee will power on in front of the SA*, in order to ensure that the Laptop is in working order with all applications working properly.
NOTE: The IT department is responsible for determining market value and/or damages, and for the collection of money, if necessary.
SA* - System Administrator
In signing below, I understand and agree to the terms and conditions mentioned in the above Policy.
Signature of the Employee Date:
System Administrator Sign
Regards
Vipin:icon1::icon1: