Dear Anusha,
Kindly go through the following:
• Statutory Compliance /HR Audit
(a) The Maternity Benefit Act 1961- Annual Returns
(b) The Factories Act1948- Half Yearly Return & Common Returns
(c) The State Labour Welfare Fund Act- Annual/ Half Yearly / Quarterly Statement of Contributions
(d) The Motor Transport Workers Act 1961- Annual Returns
(e) The Minimum Wages Act 1948- Annual Returns
(f) The Payment of Wages Act 1936- Annual Returns
(g) The Contract Labour (R&A) Act 1970- Half Yearly Return & Annual Returns
(h) The Employees PF Act 1952- Annual Returns
(i) The State Shops & Establishments Act- Annual Returns
(j) The Professional Tax Act 1976- Annual enrolment & Monthly Return
(k) The State Shops & Establishments Act- Renewal of Licence (Annual)
(l) The Motor Transport Workers Act 1961- Renewal of Licence (Annual)
(m) The National & Festival Holidays Act 1963- Application for approval of holidays with list
(n) The Factories Act1948- Renewal of Licence (Annual)
(o) The Payment of Bonus Act 1965- Annual Returns
(p) The Apprenticeship Act- Half Yearly Return
(q) The Employee state Insurance Act 1948- Summary of Contributions in quadruplicate
(r) The Employment Exchanges CNV Act- Quarterly returns
(s) The Employee state Insurance Act 1948- Monthly Remittance of Contributions
(t) The Employees PF Act 1952- Monthly Remittance of Contributions & Monthly Return of employees qualifying/leaving & monthly remittance statements
(u) The Employee state Insurance Act 1948- Accident Report
• Compliance Management, Record Keeping, Display of Notices etc
(a) The Contract Labour (Regulation & Abolition) Act, 1970
1 Notice of Commencement/Completion of Contract Work
2 Register of Workmen Employed by Contractor
3 Employment Card
4 Muster Roll
5 Register of Wages
6 Register of deductions for Damage or Loss
7 Register of Fines
8 Register of Advances
9 Register of Overtime
10 Return to be sent by the Contractor to the Licencing Officer (HY)
(b) The Minimum Wages Act, 1948
(c) The Payment of Wages Act, 1936
(d) The Payment of Bonus Act, 1965
1 Register showing computation of allocable surplus.
2 Register showing set on and set off of allocable surplus
3 To maintain a register showing the details of the amount of bonus due to each employee, deductions there from and the amount disbursed in Form C.
4 To submit an annual return of bonus paid to employees during the year, to the inspector in Form D.
(e) The Payment of Gratuity Act, 1972
1 Notice showing the name & designation of the officers authorized by the employer to receive on his behalf notice under the Act or the Rules
2 Notice of Opening
3 Application for Gratuity by an employee
4 Notice of Abstract of the Acts and Rules in English and other languages understood by majority of the employees
5 Nomination
6 Notice for payment of Gratuity
CLRA is applicable if you have employees on contract basis, if not I suggest take a stander format of Registers of Shops and Establishment Act make a soft copy, maintain records in that same and file the hard copy of the same on monthly basis in A3 size paper make sure it should be attested with your senior.
Chandra Sekhar. K