Subject: Relieving from Service - Regarding
Ref: Your resignation dated [insert date]
Upon accepting your aforementioned resignation, you are hereby relieved from service effective at the close of [day] of [month] of [year]. Kindly obtain the final settlement amount from the Accounts Department. Additionally, please submit your EPF forms for further processing and subsequent submission to the EPFO for pension settlement/distribution.
Best wishes,
[Signature]
Copy to:
1. Accounts Department
2. [Insert recipient]
3. [Insert recipient]
In cases where the relieving pertains to a transfer between divisions or branches, the following format can be utilized:
This is to certify that [Mr./Ms.] [Name] (designation) with employment number [number] has been released from official duties at [branch/division] on [date] following the transfer order dated [date]. The individual's leave status is as follows: [Provide details]. The service book will be dispatched separately.
Signature of Branch Head
To:
The Branch Head (of the receiving branch/division)
Copy to:
1. Managing Director
2. Personnel Manager
3. Pay Officer/Accounts Department
4. ESI file
5. EPF file