Understanding HR vs. Admin Roles: How Do They Differ in an Organization?

Hi, my name is Smita. Can anyone help me with the role of an HR in an organization and the role of an admin in any organization?

In an organization, the HR (Human Resources) department plays a vital role in managing employees. The HR team is responsible for recruiting, training, and retaining employees. They also handle employee relations, payroll, benefits administration, and ensuring compliance with labor laws and company policies.

On the other hand, the administrative (admin) role in an organization involves providing support to the management team and employees. Admin staff handle various tasks such as managing office supplies, scheduling appointments, organizing meetings, and handling correspondence. They play a crucial role in ensuring the smooth operation of the office and supporting the day-to-day functions of the organization.

Both HR and admin roles are essential for the efficient functioning of an organization. If you have any specific questions or need more information about these roles, feel free to ask!

Dear All,

It will vary from company to company based on the organization's requirements. If you require the roles and responsibilities of an admin assistant, simply ask their superior what they do and use those duties as a template.

Let me share our seniors' valuable suggestions.

Sree

• Receive and file incoming letters, documents.

• Keeping a track record of employees in organization(EMP information sheet).
  
• Handling Employee head count,Attrition Rate,manpower turn over, if required.

• Attrition Rate : Total number of people left the organization / (Headcount at the start of the period + Heads recruited during the period)
  
• Total number of people left the organization / Total Employee in house X 100.
  
• Manpower turn over : Total number of left the organization in the period / Average headcount in the period

• Supply and manage office equipments, machines or properties to office and manufactures, kitchen utilities.
• Schedule meeting if any.
• Welcome/Receive visitors relating to work.
• If required solving issues related to Employees (like Requirement of Stationary & other follow up).
• Manage administrative department, maintain a safe and secure work environment.
• Develop and maintain good working relationships with all relevant local governmental bureaus, agencies and authorities.
• Maintain office efficiency, plan and implement office systems, layouts, and equipment procurement.
• Ensure rules and procedures in place regarding working hours, lunch, office closure and communications about security.
• Create, control, and monitor all administrative requirements of other departments.
• Prepare financial plans, budgets and forecasts.
• Record, monitor expenses, raise monthly invoices (MIS : Management information system).
• Monitor on-going activities and revise contracts.
• Maintain stationary supplies and coordinating deliveries.
• Manage supply chain and resource requirements.
• Other duties as assigned.
• Telephone operator, guest receiving…
• Agenda management: booking, travels, meeting, arrange hotel for VIP, morning assembly…
• Supplier managements: photo, printing, furniture, mail & post…
• Office management: stationery, cleaning services, taxi card, telephone, mobile phone…
• Office expense : forwarding bills to finance for payment processing.
• Other task assignment.