Send an email to everyone: (may use the below one if you have placed someone else)
I have used a name and title for example purpose.
Dear All,
This is to inform you that Mr. Gautham Kaushik has resigned from his services as Manager - HRD, ABC Company as on DD/MM/YY.
Henceforth, any official communications related to Mr. Gautham Kaushik can be directed to Mr. Sachin Ravindra who has joined ABC company as Manager - HRD, effective dd/mm/yy.
Mr. Sachin Ravindra:
email :[Login to view]
phone: 080 - 999333333 X 2010
mobile: +91 99999 99999
For further clarifications, please feel free to contact the HR Department.
Regards,
(Your signature)
--------------------------------------
If you are yet to find a replacement:
This is to inform you that Mr. Gautham Kaushik has resigned from his services as Manager - HRD, ABC Company as on DD/MM/YY.
Henceforth, any official communications related to Mr. Gautham Kaushik, can be directed to Ms. Smitha Ramanujam, Assistant Manager - HRD who will temporarily be the Acting Manager - HRD until further notice from the HR department.
For further clarifications, please feel free to contact the HR Department.
Regards,
(Your signature)
Hope the above helps. You may insert approproate names and titles.
Even if it is a termination - make sure nobody in the company knows that it is a termination. It has to be kept confdential.
Regs,
Ash