How Do I Create an Effective Performance Review and Appraisal Letter for Employees?

Hi, I need a good format for a Performance Review & Appraisal Letter. This is the document we want to issue to employees upon completion of their performance review. We already have a Performance Review Form in place, which is sent to employees once filled out by supervisors. Now, I would like to introduce a letter as well. Can someone please help with this?

I hope this format will help you.

As per the appraisal meeting and recognizing your effort and performance for the last year, we are pleased to inform you that your gross salary has been revised by ____ per annum, effective from 1st October.

Your salary details are strictly private and confidential. The details in this email must not be disclosed or discussed with others. Please acknowledge your acceptance of the revised terms.

We would like to take this opportunity to express our appreciation for your contribution during the past financial year. We look forward to your continued support in the future.

Regards,
Mitali

Hi Maulik, In addition to Mitali's format where the outcome of an appraisal is positive, there are times when the opposite is true. Here is a format for when that is the case:

Performance and Appraisal Review Outcome

Dear [Recipient's Name],

On DD/MM/YYYY, you attended a Performance and Appraisal review meeting. After carefully considering the discussions, I regret to inform you that your performance to date has been below expectations. The reasons for this are (insert reasons). We expect your performance to improve substantially now, and we will monitor your progress over the next 3 months. If there is no improvement, you may be subject to disciplinary action, which could lead to the termination of your employment. As a result of this decision, you will not be awarded an increase in your gross salary.

If you feel that you require further mentoring or training, please discuss this initially with your manager. This letter will remain in your personnel file and will be referenced at your next appraisal. Should you wish to discuss this decision, feel free to contact me; otherwise, please acknowledge this letter by signing and dating the enclosed copy.

Yours sincerely,

[Name] [Designation]

I hope this is useful to you.

Regards, Harsh