How Do You Write a Termination Letter for Data Breach Situations?

Hi folks,

Can anyone send me a decent format of a Termination Letter? I caught an employee sharing company data with an outsider.

Thanks, CB

TERMINATING EMPLOYEE DUE TO BAD BEHAVIOR

[DATE, ex. Wednesday, June 11, 1998]

[NAME AND ADDRESS, ex.
John Smith
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

[STATE CONTEXT AND NATURE OF BAD PERFORMANCE, CITING ALL WARNINGS GIVEN, ex. As you know, customer relations are key to the survival of our business. It is concerning when I receive several complaints from key customers involving impoliteness and rudeness on your part. You will recall my letter of June 1 and our meeting last week in which I informed you that this type of behavior is unacceptable and urged you to change your behavior. Unfortunately, I have continued to receive such complaints.]

I am forced, therefore, to terminate your employment as of [DATE, ex. July 30, 1998]. [STATE ADDITIONAL TERMS OF TERMINATION, ex. Your company medical insurance plan will also be terminated at that time.] I regret that matters could not have been redressed in a more amicable manner.

Sincerely,

[YOUR NAME, ex. Jill Jones]

You can make changes as required.

Regards,
Khusi :)

Dear ________,

It has been reported against you that, Mr. _________ (Software Developer - Employee Code: ISS/AA/000), you have not shown complete loyalty towards the company and have broken a few laws under the Articles of Association of the company. You, as well as no other employee, are permitted to share company details with any outside party, but you have continuously done so, of which we have proof (please see the attachments for the same).

Another allegation against you is non-performance. Despite being given opportunities and leniency by management, there has been no change or improvement in your performance.

Based on the above, you are hereby terminated and relieved from your services, and your last working day will be 31st January 2009.

You may collect your full and final settlement dues, if any, from the Office on 10th February 2009 at 07:00 PM.

We take this opportunity to thank you for your contribution to the company during your tenure with us and wish you luck in your future endeavors. Please acknowledge this letter as a token of your understanding.