Struggling as a New HR Trainee: How Do You Navigate Without Senior Support?

Hi,

I joined as an HR trainee, but I don't have any cooperation from my seniors. Please let me know about all HR activities.

Thank you all.
Sri

Hi,

I understand that you are in the early days of your career, so work hard to solidify your position. Please find the attached document below.

Regards,
Vipin

You have to be patient as these types of things usually happen at the start of a career. Apart from that, for HR activities, you will gradually learn them. Some topics are mentioned below:
1. Recruitment
2. Training & Development
3. Career Management
4. Performance Appraisal
5. Payroll
6. Leave Management
7. Succession Planning, etc.
These are some topics, and you will discover many more.

Hello,

As it is the beginning of your career in HR, have some patience and keep your enthusiasm high up to show willingness to learn and make each and every concept clear to you. Here are the key functions of HR:

Human resource management serves these key functions:

1. Selection
2. Training and Development
3. Performance Evaluation and Management
4. Promotions
5. Redundancy
6. Industrial and Employee Relations
7. Record keeping of all personal data
8. Compensation, pensions, bonuses, etc., in liaison with Payroll
9. Confidential advice to internal 'customers' in relation to problems at work
10. Career development

HR Functions:

Recruitment
- Get the Job Description finalized by the Person requesting the position
- Get the position approved from the Resource Manager/MD
- Job Posting on Naukri
- Prepare Process (First Round Interviewers, Interview Time, Second Round Interviewers)
- Screening Profiles
- Get profiles Shortlisted from Interviewers (if needed)
- Scheduling Telephonic Interview, update recruitment sheet
- Taking feedback from Interviewers, update recruitment sheet
- Rescheduling / Scheduling Personal Interview, update recruitment sheet
- Get Employee Information form filled by Candidate
- Taking feedback from Interviewers, update recruitment sheet
- If Shortlisted, Inform Seniors, update recruitment sheet

Selection
- Scheduling HR Interview - Telephonic / Personal, update recruitment sheet
- Taking HR Interview - Personal / Telephonic
- Offer Negotiation
- Offer Letter
- Follow-up on Joining - Every 15 days
- Inform IT Department to arrange System 15 days before joining

New Joinees Formalities
- Call and confirm 2 days prior to joining, whether the joiner is coming on time
- Ask IT Department about System arrangement a day prior to the joiner's walk-in
- Collect the required documents (all documents mandatory)
- Document Submission
- Latest Updated Resume
- Certificates
- Previous Experience Letter
- Last Month Salary Slip
- 5 Passport size Photographs
- Others – Specify
- Filled Forms
- Employee Joining Form
- Provident Form
- Salary Account Opening Form
- Others – Specify
- Induction Presentation
- Introduction to Organization
- Conditions of Employment – Entrances & Exits
- Policies of Companies
- Provide Staff ID Cards
- Workplace, equipment, etc.
- Introduction to colleagues
- New Entrants New Job - Introduction to Superior
- Arrange Meeting with Seniors
- Ask IT Department to create Mastiff Email ID of the New Joiner (If required)
- Send New Joinees Introduction Mail to all Employees (To - employee, CC - New Joinees)
- Send Welcome Note along with Policies link to New Joinees on Mastiff Email ID
- Complete the Induction Checklist
- Complete the New joinees file and hand-over to HR Associate
- Input New joinees Data in Payroll
- Inform Senior HR about new joinees formalities completion and get the file reviewed
- Meeting with New Joiner
- Appointment Letter
- Send mail to Accounts Department about New joiner Salary details

Employee Confirmation
- Meeting with New joinee and Superior after one month
- Mail for Employee Performance Status after 45 days for Confirmation
- Mail to Admin for New Joinee Permanent I-Card (after taking confirmation from Senior)

Training
- Co-ordinate with seniors about the training schedule
- Inform Trainers about the training schedule
- Get the trainers feedback form filled from Trainees
- Get the trainees feedback form filled from Trainers
- Co-ordination with Trainers for feedback of Trainees
- Communicate the trainees about performance feedback
- Employment Letter (if any)
- Complete the trainee employment formalities

Leave Maintenance
- Daily Attendance Sheet Updation
- Leave Records Maintenance
- Monthly Attendance and leave Updates, send mail to employees (if leaves any)
- Monthly Attendance and leave Updates (Send to Senior HR by 4th of every month)
- Review the monthly leave status and send a report to Accounts for Salary Release by the 6th of every month

Budgeting
- Prepare HR Budget
- Maintaining expenses list
- Co-ordination with accounts & Admin team
- Get the Budget approved from CEO

Policy
- Policy reviewing
- Reviewing Salary Band (annually)

Recreational
- Sending Birthday Mails
- Monthly B'day party organizing, co-ordinate with Mauj Masti Team & Admin
- Approving Budget for the party and suggestions
- Preparing Write-up about the event to be posted on Mastiff Blog

Others
- Sending Salary slips to Employees

New
- Campus Recruitment
- Quarterly Performance Evaluation
- Standardize Training Process
- Organization Structure
- Salary Band
- Prepare Competitor Companies List

Employee Communication
- Communicating with employees on a daily basis (if any issues inform Seniors)
- Communicating with employees on a daily basis (if any issues inform Seniors)
- Communicating with employees on a daily basis (if any issues inform the respective Manager and Management)

Exit formalities
- Talk to Employee about Resignation
- Talk to his Senior/Manager about his issue
- If relieving is confirmed, finalize his last date, notice period, mail the employee about his last date and other formalities
- On the relieving day, conduct an exit interview, get the exit form filled
- Issue necessary documents - Relieving Letter/Experience Letter/Salary Slips (if required)
- Collect company assets which are with him/her - library books, I-Card, others, etc.
- Calculate his leaves, any deductions, any amount due towards the employee, and inform the accounts to settle the employee's accounts (if relieving formalities are duly completed)
- Inform IT Department to deactivate his Company Email Account
- Document his exit documents in his employment file

Regards,
Sweety

Hello,

As it is the beginning of your career in HR, have some patience and keep your enthusiasm high to show willingness to learn and make each and every concept clear to you. Below are the key functions of HR:

Human resource management serves these key functions:
1. Selection
2. Training and Development
3. Performance Evaluation and Management
4. Promotions
5. Redundancy
6. Industrial and Employee Relations
7. Record keeping of all personal data
8. Compensation, pensions, bonuses, etc., in liaison with Payroll
9. Confidential advice to internal customers in relation to problems at work
10. Career development

Regards,
Sweety

Hello
As it is the beginning of your career in HR So have some patience and keep your enthusiasm high up and show willingness to learn to make each & every concept clear to you.
Find the below mentioned key functions of HR.

Human resource management serves these key functions:
1. Selection
2. Training and Development
3. Performance Evaluation and Management
4. Promotions
5. Redundancy
6. Industrial and Employee Relations
7. Record keeping of all personal data.
8. Compensation, pensions, bonuses etc in liaison with Payroll
9. Confidential advice to internal 'customers' in relation to problems at work
10. Career development
5.



Get the Job Description finalized by Person requesting the position


Get the position approved from Resource Manager/MD


Job Posting on Naukri


Prepare Process (First Round Interviewers, Interview Time, Second Round Interviewers)


Screening Profiles


Get profiles Shortlisted from Interviewers (if needed)


Scheduling Telephonic Interview, update recruitment sheet


Taking feedback from Interviewers, update recruitment sheet


Rescheduling / Scheduling Personal Interview, update recruitment sheet


Get Employee Information form filled by Candidate


Taking feedback from Interviewers, update recruitment sheet


If Shortlisted, Inform Seniors, update recruitment sheet


Scheduling HR Interview - Telephonic / Personal, update recruitment sheet


Taking HR Interview - Personal / Telephonic


Offer Negotiation


Offer Letter


Follow-up on Joining - Every 15 days


Inform IT Department to arrange System 15 days before joining


Call and confirm 2 day prior joining, whether joiner is coming on time


Ask IT Department about System arrangement a day prior the joinees walks-in


Collect the required documents (all documents mandatory)


Document Submission


Latest Updated Resume


Certificates


Previous Experience Letter


Last Month Salary Slip


5 Passport size Photographs


Others – Specify


Filled Forms


Employee Joining Form


Provident Form


Salary Account Opening Form


Others – Specify


Induction Presentation


Introduction to Organization


Conditions of Employment – Entrances & Exits


Policies of Companies


Provide Staff ID Cards


Work place, equipments etc


Introduction to colleagues


New Entrants New Job - Introduction to Superior


Arrange Meeting with Seniors


Ask IT Department to create Mastiff Email ID of the New Joiner (If required)


Send New Joinees Introduction Mail to all Employees (To - employee, CC - New Joinees)


Send Welcome Note along with Policies link to New Joinees on Mastiff Email ID


Complete the Induction Checklist


Complete the New joinees file and hand-over to HR Associate


Input New joinees Data in Payroll


Inform Senior HR about new joinees formalities completion and get the file reviewed


Meeting with New Joiner


Appointment Letter


Send mail to Accounts Department about New joiner Salary details


Meeting with New joinee and Superior after one month


Mail for Employee Performance Status after 45 days for Confirmation


Mail to Admin for New Joinee Permanent I-Card (after taking confirmation from Senior)


Co-ordinate with seniors about training schedule


Inform Trainers about the training schedule


Get the trainers feedback form filled from Trainees


Get the trainees feedback form filled from Trainers


Co-ordination with Trainers for feedback of Trainees


Communicate the trainees about performance feedback


Employment Letter (if any)


Complete the trainee employment formalities


Daily Attendance Sheet Updation


Leave Records Maintenance


Monthly Attendance and leave Updates, send mail to employees (if leaves any)


Monthly Attendance and leave Updates (Send to Senior HR by 4th of every month)


Review the monthly leave status and send report to Accounts for Salary Release by 6th of every month


Prepare HR Budget


Maintaining expenses list


Co-ordination with accounts & Admin team


Get the Budget approved from CEO


Policy reviewing


Reviewing Salary Band (annually)


Sending Birthday Mails


Monthly B'day party organizing, co-ordinate with Mauj Masti Team & Admin


Approving Budget for the party and suggestions


Preparing Write-up about the event to be posted on Mastiff Blog


Sending Salary slips to Employees


Campus Recruitment


Quarterly Performance Evaluation


Standardize Training Process


Organisation Structure


Salary Band


Prepare Competitor Companies List


Communicating with employees on daily basis (if any issues inform Seniors)


Communicating with employees on daily basis (if any issues inform Seniors)


Communicating with employees on daily basis (if any issues inform the respective Manager and Management)


Talk to Employee about Resignation


Talk to his Senior/Manager about his issue


If relieving is confirmed, finalize his last date, notice period, mail the employee about his last date and other formalities


On relieving day, conduct exit interview, get the exit form filled


Issue necessary documents - Relieving Letter/Experience Letter/Salary Slips (if required)


Collect company assets which are with him/her -library books, I-Card, others etc.


Calculate his leaves, any deductions, any amount due towards the employee, and inform the accounts to settle the employees accounts (if relieving formalities are duly completed)


Inform IT Department to deactivate his Company Email Account


Document his exit documents in his employment file

Regards
Sweety

Urgent Reply

Hi,

Can anyone make a clear-cut difference between HR Executive and HR Generalist? Please specify the difference in their job profiles, salary structure, and portfolio. Also, suggest the hierarchy of designations in HR:)

Waiting for a quick reply.

Change Management Queries:

Please suggest a few PowerPoint presentations and videos on Change Management. Additionally, could you recommend some movies that can be shown in a Change Management training program? Thank you!